Maintaining Satisfactory Academic Progress (SAP) is an important part of getting and keeping your aid. Federal, state and college requirements make up the standards we review at the beginning of each year before we award you aid, and then again at the end of each quarter in which you receive financial aid.
When determining if you are meeting the SAP requirements, we take into consideration your entire Bellevue College transcript even if you did not receive financial aid at the time you earned the credits. This is a federal requirement.
Classes not included in SAP
- ABE, GED, ESL, ADFIT and ELI classes
- Continuing Education classes
Satisfactory Academic Progress (SAP) includes three areas:
1) Grade Point Average (GPA):
- Your cumulative GPA includes all courses taken, including developmental courses (below the 100 level).
- Your college level GPA includes all courses numbered 100 and above.
- Courses with grades reported as NC, F, HW, I and Y, are assigned a GPA of 0.0.
- Courses with a Pass/Fail option, are assigned a GPA of 1.0 for Pass (P).
- Courses with a Credit/No Credit option are assigned a GPA of 2.0 for Credit (CR).
- The GPA for courses transferred to BC from any prior institution is included in your overall GPA.
- You must earn at least a 2.0 cumulative and college level GPA. This is a fixed standard that is reviewed at the end of each quarter and at the beginning of each year.
2) Pace of Progression/Completion Ratio:
- To remain eligible for aid, you must complete a minimum of 67% of your developmental and college level credits. We monitor this each quarter and at the beginning of each year. This completion rate ensures that you graduate within the Maximum Time Frame, which is the next standard we monitor.
3) Maximum Time Frame (MTF):
- Degree and certificate programs have different credit graduation requirements. Check the catalog to determine how many credits your program requires.
- All college level attempted credits are counted, including those transferred in from another school, and those in which you did not earn a grade or credit. Grades of I, HW, W, N, NC, Y, F or R, and those included in Academic Forgiveness count as attempted credits.
- Developmental courses (below the 100 level) are not included in the MTF standard.
- This standard is monitored at the beginning of each year – before we award you aid.
- Federal rules require you to complete your degree or certificate program within 150% of the credits needed to graduate.
State Aid Programs and MTF:
- Washington state aid programs, such as College Bound and the Washington State Need Grant, require you to complete your degree within 125% of the credits needed for graduation. All college level attempted credits, as indicated above, are included in the calculation.
What happens if you do not make SAP?
Federal, state and campus rules require us to enforce consequences when students do not maintain SAP. Below is a list of the possible consequences you may receive if you fail to make SAP in any given quarter, and/or in your overall cumulative time, here at Bellevue College.
- When you fail to make SAP you are generally placed on Warning first. However, not all students are given a Warning, even when SAP problems occur for the first time. Use the chart below for exceptions to the assignment of Warning.
Enrollment/Funded Status & GPA Requirements
|Required Minimum Completion||Warning Status - complete:||Cancellation Status - complete:|
|FullTime (12+credits)||12 credits||8 - 11 credits||7 or less credits|
|3/4 Time (9-11 credits)||9 credits||6 - 8 credits||5 or less credits|
|1/2 Time (6-8 credits)||6 credits||4 - 5 credits||3 or less credits|
|<1/2 Time (1-5 credits)||All Funded Credits.||N/A||Less than all credits|
|< C grade or Quarterly GPA 2.0 GPA (cumulative & college level)||N/A||Warning||Cancellation if 2nd Consecutive Quarter of Enrollment <2.0 GPA|
|< C grade or Overall GPA 2.0 GPA (cumulative & college level)||N/A||Warning if 1st Quarter of Enrollment||Cancellation for all Continuing Quarters of Enrollment <2.0 GPA|
This means your aid is cancelled and you may not receive funds for the upcoming quarter. Cancellation happens if:Cancellation
- You are on Warning or Probation and fail to make SAP;
- We determine you are not making quarterly or overall Pace;
- You have a cumulative or college level GPA below a 2.0;
- We determine that you cannot complete your degree within the Maximum Time Frame.
- If you are on Cancellation and successfully appeal to have your aid reinstated, you are placed on Probation for your next quarter. You must meet the SAP standards at the end of your probationary quarter or your aid is once again cancelled and you are placed on Ineligible Status.
- If we determined that you cannot meet the SAP standards during one quarter of Probation, we may require you to develop an Academic Plan detailing the steps you must take to bring yourself back into good standing. Academic Plans are developed collaboratively between you and designated college officials using the form located on our website. Continued financial aid eligibility is contingent on successfully completing the plan’s requirements each quarter you are in attendance, or until the requirements are met and you are once again making SAP.
- This results when you are on cancellation, and your appeal is denied, or you fail to make SAP while on Probation. You may appeal for aid reinstatement when you can demonstrate that you are once again meeting the SAP standards.
Regaining your Eligibility
If you are placed on Cancellation or Ineligible Status there are steps you can take that may lead to a reinstatement of your aid.
- You may appeal your cancellation by completing the Appeal for Financial Aid Reinstatement form by the deadline posted on our website. We consider extreme or unusual circumstances that prevented you from successfully completing the quarter. We also take into consideration your overall progress and whether or not you are meeting the GPA, Pace and MTF requirements. See our website for examples on the types of situations we take into consideration. There are no limits on the number of times you can appeal.
We take into consideration the following types of circumstances:
- A death in your immediate family, which includes parents/step-parents, siblings, children, spouse or domestic partner, and in some cases grandparents.
- An extreme physical or mental health illness of you or an immediate family member.
- You are a victim of a serious crime.
- You, or an immediate family member is involved in a serious accident.
- Academic difficulties – you must demonstrate that you have taken steps to resolve or address the difficulty in your appeal.
- You experience a sudden layoff or business closure that is beyond your control, and that requires you to search for a new job based on Employment Security requirements.
The list above does not include all circumstances and is meant only to give you an idea of the types of situations we consider. Generally situations that involve roommates, housing and transportation issues are not considered extreme or unusual circumstances. Have backups in place so that problems in these areas do not affect your ability to attend or complete your classes.
During the appeal process we may ask you to submit official transcripts from other schools you’ve attended. We reserve the right to take into consideration your progress at other schools when determining your eligibility for continued aid.
- If you are on Ineligible Status, you must take steps to bring yourself back into good SAP standing using your own resources.
The following are examples of how you may regain your eligibility to receive aid:
- If your GPA is below a 2.0, repeat courses that you previously failed or received poor grades in.
- If your Pace is less than a 67% completion rate, take classes that apply to your degree or certificate and complete them with at least a 2.0 GPA.
- If we determined that you cannot complete your degree or certificate within the Maximum Time Frame (MTF), complete your degree or certificate and then appeal to receive funding for an additional program.
- Successfully completing courses that apply to your degree or certificate for one or more quarters using your own funds, does not guarantee reinstatement of your eligibility. You must demonstrate that you are meeting the minimum SAP standards before you are considered for reinstatement.
When you are once again making SAP you may submit an appeal asking for reinstatement of your financial aid eligibility.
Last Updated October 20, 2015