2700P Eligibility for Participation in Intercollegiate Athletics (Procedures)

Original Date: 5/19/1990 * Last Revision Effective: 9/11/2012
Policy Contact: Vice President, Student Services

Purpose

The following procedures are established to meet the requirements for implementing policy #2700 – Eligibility for Participation in Intercollegiate Athletics.

Procedures

Eligibility Determination Criteria

  • The student athlete shall be officially enrolled in a minimum of twelve (12) credit hours.
  • The student athlete shall have earned a minimum of twelve (12) credit hours or the equivalent during the last quarter or semester of enrollment at any post-secondary institution.
  • The student athlete may not participate in one sport more than two seasons.
  • The student athlete shall be enrolled within twenty (20) calendar school days from the beginning of the quarter to participate in that quarter.
  • To qualify for eligibility to participate in a second season of any sport, the student athlete must have earned a minimum of thirty-six (36) credit hours or the equivalent, starting with and including the first quarter of the first season of participation. In addition, the second year athlete must maintain a cumulative GPA 2.00 beginning with the first quarter of enrollment in the first year of participation.
  • The student athlete must be a high school graduate, or the class of which he/she was a member must have graduated.
  • If the student athlete participates in one regularly scheduled game, match, or contest during a year, he/she will be charged with one year of eligibility in that sport.
  • The student athlete may be declared ineligible if during the sport season he/she represents any club, organization, or team other than the college team.
  • If the student athlete is an athletic participant transfer from another college that is a member of the NWAACC, he/she becomes eligible for athletic competition after a time lapse of three (3) quarters, exclusive of summer school, after separation from the former college.
  • If the student athlete is a transfer student from a four-year college or non-member college, he/she becomes eligible immediately, provided that he/she passed twelve (12) credits with a cumulative GPA of 2.00 the last quarter in attendance and meets all other requirements of the NWAACC Athletic Code.

Suspension Procedure – Right to Informal Hearing

Any student notified of a claimed violation of WAC 132H-400-010 shall have the right to a brief adjudicative hearing if a written request for such a hearing is received by the vice president of student services within three (3) days of receipt of a declaration of further athletic ineligibility. If no written request is received within three days after receipt of the declaration of athletic ineligibility, the student will be deemed to have waived any right to a brief adjudicative hearing and will be declared ineligible for further participation in school-sponsored athletic events for the remainder of the school year.

Hearing

If a timely written request for a hearing is made, the vice president of student services shall designate a hearing officer who shall be a college officer who is not involved with the athletic program to conduct the brief adjudicative hearing. The hearing officer shall promptly conduct the hearing and permit affected parties to explain both the college’s view of the matter and the student’s view of the matter. The brief adjudicative proceeding shall be conducted in accordance with the Administrative Procedure Act, RCW 34.05.482-494.

Decision

The college official who acts as hearing officer shall issue a written decision which shall include a brief statement of the reasons for the decision and a notice that judicial review may be available. All documents presented, considered, or prepared by the hearing officer shall be maintained as the official record of the brief administrative proceeding. A decision must be promptly rendered after the conclusion of the brief adjudicative hearing and in no event later than twenty (20) days after the request for hearing is received by the vice president of student services.

Revision History

Original 5/19/1990
Revisions 3/22/2005; 3/31/2009; 5/21/2009; 9/11/2012

Approved By

Board of Trustees
President’s Staff