Original Date: 10/11/1992 * Last Revision Effective: 10/19/2015
Policy Contact: Vice President, Student Affairs
The following procedures are established to meet the requirements for implementing policy #7200 – Students’ Financial Obligations.
Withholding Services for Outstanding Debts
- Where there is an outstanding debt owed to the college and upon receipt of a written request inquiring as to the reason(s) for services or refund being withheld the college shall reply in writing to the person that the services and/or refund will not be provided. The college will include the amount of the outstanding debt, and further explain that until that debt is satisfied (or stayed by bankruptcy proceedings or discharged in bankruptcy), no such services or refund will be provided to the individual.
The notice shall include a statement to inform the individual that he or she has a right to a hearing before a person designated by the president of the college if he or she believes that no debt is owed. The notice shall state that the request for hearing must be made within twenty-one (21) days from the date of notification.
- Upon receipt of a timely request for a hearing, the person designated by the president shall have the records and files of the college available for review and, at that time, shall hold a brief adjudicative proceeding concerning whether the individual owes or owed any outstanding debts to the institution. After the brief adjudicative proceeding, a decision shall be rendered by the president’s designee indicating whether the college is correct in withholding services and/or applying off-set for the outstanding debt.
- If the outstanding debt is found to be owed by the individual involved, no further services shall be provided.
- Notice of the decision shall be sent to the individual within five days after the hearing.
Appeal of Initial Order Upholding the Withholding of Services for Outstanding Debts
- Any person aggrieved by an order issued under 132H-122-020 may file an appeal with the president. The appeal must be in writing and must clearly state errors in fact or matters in extenuation or mitigation which justify the appeal.
- The appeal must be filed within twenty-one (21) days from the date on which the appellant received notification of the order issued under WAC 132H-122-020 upholding the withholding of services for outstanding debts. The president’s determination shall be final.
Sanctions for Students Who Have Unmet Financial Obligations
Bellevue College’s board of trustees has authorized the registrar to place a hold on the records of any student who has a financial obligation due to the college. Until this financial obligation is cleared (or stayed by bankruptcy proceedings or discharged in bankruptcy), the college:
- will not release the student’s record or any information based upon the record;
- will not prepare transcripts; and
- will deny registration for a subsequent quarter as well as graduation from the college.
Relevant Laws and Other Resources
- WAC 132-H-122
Revisions 3/22/2005; 5/21/2009; 10/19/2015
Board of Trustees
Last Updated October 19, 2015