Plan a Fundraiser

Fundraising by your group is always the first option for funding an event. Student funding is limited and cannot be used for every event.

Select the type of event below and follow the checklist of forms you’ll need. If you don’t see what you need, please come and talk to us! You’ll also find some specific financial guidelines for Fundraisers in our Finance section.

 

Checklist of items you’ll need for an Auction:

Project Plan

This is the official planning document you’ll submit in order to get approval for your auction. It requires your advisor’s signature, so check with them before proceeding.

Fundraising Authorization

This form gives specific details of your fundraising plans.

Sale Log Template

Customize this template so you can document each item sold to account for the money received during the auction.

Receipts

Original receipts are required in order to receive reimbursement for an item we have approved. Bring the receipt(s) to our Finance Office, (Room C212C).

Publicity Request

Publicize your auction through Campus Activities Board. Remember that if you are having food at your event, you must have the Advanced Meals with Meetings form approved and have completed posters advertising your event at least 10 business days prior to the event.

 

Your organization can hold a maximum of three bake sales per quarter. The college allows 2 bake sales put on by different programs per week, so plan ahead! All items for the Bake Sale should be donated, home-made, individually-wrapped baked goods that don’t require refrigeration or heating. Please review the complete Bake Sale policy before you start planning.

Checklist of items you’ll need for a Bake Sale:

Project Plan

This is the official planning document you’ll submit in order to get approval for your auction. It requires your advisor’s signature, so check with them before proceeding.

Fundraising Authorization

This form gives specific details of your fundraising plans.

Advanced Meals with Meetings Form

Because food on campus is usually provided by BC Food Services, you’ll use this form to request permission for your group to hold a Bake Sale.

Bake Sale Log Template

Customize this template so you can document each item sold to account for the money received during the auction.

Publicity Request

Publicize your bake sale through Campus Activities Board. Remember that if you are having food at your event, you must have the Advanced Meals with Meetings form approved and have completed posters advertising your event at least 10 business days prior to the event.

 

S&A Funds cannot be used for fundraising, so the items used for your raffle must be donated or purchased using money previously fundraised by your organization.  Use raffle tickets and in the project plan you’ll justify the number of tickets you plan to sell and at what price. View the Raffle Policy for more information.

Checklist of items you’ll need for your Raffle:

Project Plan

This is the official planning document you’ll submit in order to get approval for your auction. It requires your advisor’s signature, so check with them before proceeding.

Fundraising Authorization

Use this form to give us specific details of your fundraising plans.

Raffle Items and Prizes Log Template

Customize this template to create a log of all the items to be raffled as well as the names of the persons receiving the items as prizes.

Receipts

If you have purchased an approved item for your raffle, you’ll need to provide an original receipt for the item in order to receive reimbursement. Bring the receipt(s) to our Finance Office, (Room C212C).

Publicity Request

Publicize your bake sale through Campus Activities Board. Remember that if you are having food at your event, you must have the Advanced Meals with Meetings form approved and have completed posters advertising your event at least 10 business days prior to the event.

Raffle Tickets

Student Programs has raffle tickets available for you to use. Once your project plan is approved, we’ll walk you through gathering those materials.

 

You can sell tangible items such as club t-shirts, mugs, etc. and use the proceeds to fund your organization.

Checklist of items you’ll need to sell Tangible Items:

Project Plan

This is the official planning document you’ll submit in order to get approval for your auction. It requires your advisor’s signature, so check with them before proceeding.

Fundraising Authorization

Use this form to give us specific details of your fundraising plans.

Sales Log Template

Customize this template so you can document each item sold to account for the money received during the auction.

Receipts

If you have purchased an approved item for your sale, you’ll need to provide an original receipt for the item in order to receive reimbursement. Bring the receipt(s) to our Finance Office, (Room C212C).

Publicity Request

Publicize your sale through Campus Activities Board. Remember that if you are having food at your event, you must have the Advanced Meals with Meetings form approved and have completed posters advertising your event at least 10 business days prior to the event.

 

 

Last Updated November 2, 2017