VOL. 16 – OCTOBER 27, 2021
When the student is ready, the master appears.Buddhist proverb
SVX – THE PRACTICE ENVIRONMENT
Are you curious about what the new ctcLink environment will be like? Take a test drive in SVX – a secure and protected test environment!
- Navigate to the practice site to activate your account.
- Click Activate Your Account – SVX, then OK after the window pops up.
- Enter your name (as it appears in the BC system) and your date of birth, then use the drop-down to select SID (old) to enter your SID.
- Complete the email, security question, and input account recovery phone number (strongly recommended). Create a password that is NOT your BC password (note: this password is unique to this environment and will need to be recreated in other environments).
- Once the pop-up appears, note your new ctcLink ID. AFTER you write it down, click OK. The page will instruct you to close your browser.
- Go back to enter and input your password. You should now be in SVX.
If you do this prior to Nov. 1 , it might be possible to adjust your permissions prior to going live in ctcLink. You can submit a ticket if you need help with permissions.
FUN FACT: This is the same process that you will follow in the real ctcLink. Experimenting with SVX is a great way of getting ahead of the game!
Due to the transition to ctcLink, timesheets for this pay period (Oct. 15-31) are due on Thursday, Oct. 28. All employees who use TLR must submit their hours by 12 p.m. (noon) on Thursday, Oct. 28. Supervisors should approve timesheets by 5 pm on Thursday, Oct. 28.
Please note that submitting and approving timesheets doesn’t need to wait until the due date. Early submission and approval is encouraged.
Late timesheets cannot be accepted. Hours not submitted or approved will need to be submitted in ctcLink for the next regular payroll cycle. Off-cycle checks cannot be issued for late timesheets.
If you have questions or need additional assistance, please
contact firstname.lastname@example.org or speak to your supervisor.
HELPING STUDENTS GUIDE
The launch of ctcLink at Bellevue College is obviously a
major transition for both students and staff. For those of you who interact with students, the newly-minted Staff Guide for Helping Students can help you assist students who have questions or issues.
When a student comes to you, please do your best to help
them before referring them to another area. In order for you
to know when to refer a student to another area, we have created multiple tiers of support.
This guide outlines all available resources and how to refer issues you can’t resolve. We also want to make sure we increase student awareness of the available self-help resources (see last section), so they can refer to them for future questions.
ACCOUNTING CHANGES PRESENTATION
Join us to learn about Accounting Changes in ctcLink on Oct. 29, from 11-12:00 p.m.
The presentation will focus on changes to chartstrings, budget reporting, and item types. Some topics that will be covered include:
- Understanding your new chartstrings (budget codes) to use on things like requisitions and expense reports
- Monitoring your budget activity
- Understanding the new item types
Click here to register for this training.
We will also have a recording posted on the Finance Resource Center. You can check there for updates related to finance.
Query training is a tool in ctcLink that allows people to get information relevant to their job, specifically about students, classes, and departments. It lets you search information in an instant – instead of looking up individual pieces of data. When you run a query in ctcLink, you get a downloadable file with all the data you request.
Everyone has the ability to run queries in ctcLink, and everyone is welcome to take the training. Those who ran DataX reports in the old HP system are most likely to use ctcLink queries. If you are a faculty member who has had to ask staff for information in the past, you can now take the query training and locate it yourself. If your job entitles you to information, ctcLink makes it easy for you to find.
Click here to register for the ctcLink PeopleSoft reporting course listed under End User Training. Note: The link for Query Runners training is the same link as the student employee registration link. Please select the ctcLink PeopleSoft Reporting course under “End-User Reporting.”
ACADEMIC ADVISING AND CTCLINK
Do you currently provide academic advising for students? Do you have questions about which technology to use for which advising process?
On Nov. 16 at 1 p.m., there will be brief presentation on these concerns – and it will feature time for Q&As. Come learn about the ways in which we will use ctcLink (and other tools) for advising students. Click here to register.
STUDENT EMPLOYEES & SELF-SERVICE TRAINING
Student employees were not required to complete training last spring. However, they will need to complete the Employee Self- Service (ES100) training before they access the system on Nov. 9.
The course covers a range of topics, including tracking time, entering time, reporting leave/comp time, creating travel authorizations, requesting an absence, and viewing requests and time summaries. In addition, the employee will be shown how to view payroll information, personal and benefit details.
Managers, please schedule these employees to complete this training during work hours and please help them register for the course. Please click here for more information.
HELP AND RESOURCES
Need more information? Check out the BC ctcLink website:
Find out more about the statewide efforts on the SBCTC blog:
View SBCTC updates:
Review a comprehensive schedule of SBCTC training:
Listen to recordings of SBCTC training:
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Additional Coach Updates
Last Updated August 25, 2023