Census Date, Refunds, and Repayments

Census Date

If you receive federal Pell grant funds, you must finalize your enrollment by the last day to receive a 100% refund – check the academic/enrollment calendar for the exact date each quarter. This is called our Census Date. Up until the census date we adjust your Pell grant to match your enrollment level. Federal rules do not allow us to adjust your Pell grant after the census date.

If you add classes after the census date:

We cannot increase your Pell grant to reflect your actual enrollment.

If you drop classes on or before the census date:

We adjust your Pell grant down to reflect your actual enrollment.

  • You may owe a repayment if Pell grant funds were already disbursed to you and we will notify you by mail (usually during the second week of the quarter).
  • If dropping a class/es results in a refund, the refund is returned to the Pell grant program, and may reduce the amount you owe.

We are required to adjust your Pell Grant award but not other aid you may have received. Please be aware, if you do not repay other aid programs in addition to Pell, you may receive a warning or cancellation of future aid eligibility for failure to complete the number of credits you were awarded for. To avoid potential future cancellation of aid in future quarters, you may contact our office immediately for repayment information at the time of notice.

Examples of other aid include State Need Grant, Loans and Work Study, etc. See our Satisfactory Academic Progress policy for more details.


Generally, after dropping a class or classes, you may be eligible to receive a refund. Contact the Student Financial Services and Financial Aid offices to determine if you are eligible to receive a refund or if it will be returned to a financial aid program. Visit our BankMobile page for disbursement option information.


Repayment is when you have to pay back some or all of your financial aid.  If you receive a financial aid grant and/or loans, you must attend more than 60% of the quarter to earn all (100%) of your aid. If you stop attending or do not receive passing grades, we are required to determine how much financial aid you “earned” and return any “unearned” funds.  You are then required to pay us back.

If you have attended less than 60% of the quarter, you may owe a repayment to financial aid. This may include federal and state grants and your tuition costs.  If BC returns funds to federal or state agencies, these funds will come out of the money that was used to pay for your tuition. This means that you will need to repay BC the balance of tuition.

More details

Repayment calculations are performed either at the end of the quarter or throughout the quarter as we become aware of withdrawals. You will receive a letter(s) from us notifying of any money you may owe to the U.S. Department of Education, WA State, or Bellevue College.

Last Updated March 8, 2019