Clinical Onboarding

Clinical onboarding is site specific, which means all sites have their own paper work requirements. It is extremely important to your success in the nursing program to pay attention to detail and supply accurate information. It is imperative that you meet every deadline given and are able to obtain information quickly when requested. Bellevue College is fortunate to have many healthcare partners that would like to give you a wonderful experience in patient care. With our healthcare partners, we have created a set of standard processes all Bellevue College Nursing students need to follow. Once admitted to a nursing program, you will be informed which specific processes you need to complete to move forward with your clinical assignments.

Clinical Placements Northwest (CPNW)

Photo of CPNW North Region Healthcare Partners--links to partner sites on CPNW website.

“Clinical Placement Northwest (CPNW) is an innovative partnership over 200 educational programs and major healthcare systems throughout the Pacific Northwest. These education and healthcare partners are working together with a shared vision and common goal of creating a well-prepared and competent healthcare workforce.” Clinical Placements Northwest. (2019). About Us. Retrieved from

For the onboarding requirements for the healthcare partners listed on the left, please go to Clinical Placements Northwest (CPNW) and follow the link provided for the healthcare facility where you have been assigned. Students pay for CPNW services through Bellevue College via a fee that is charged with tuition.

CastleBranch (CB)

CastleBranch is a FERPA-compliant organization that Bellevue College uses for background check screening, immunization tracking, and medical document management. This organization verifies compliance of student-uploaded documents, and enables us to provide information to healthcare partners to ensure a safe environment for students and patients. Once you are admitted to a Bellevue College nursing program, you will receive CastleBranch package codes for ordering a nationwide or Washington background checks, and immunization tracker. Students are directly responsible for all associated fees.

Department of Social and Health Services (DSHS)

Some healthcare partners require additional background checks through the Department of Social and Health Services. Once you complete the background check, you’ll be given a code from the website. Email this code, along with your date of birth, to the Nursing Clinical Coordinator at This process can take a couple weeks, so please complete as soon as instructed to do so. Students are directly responsible for all associated fees.

Drug Testing

Some heatlhcare partners require individual drug screening. You will be informed by the nursing program if you are assigned to one of these partners. Students are directly responsible for all associated fees.

Submitting Documents to the Bellevue College Nursing Clinical Coordinator


  1. Forms should be typed and saved in a PDF format. Be sure to obtain a hard copy for yourself.
  2. Documents should not be double sided or stapled, and should include ALL pages (unless otherwise specified).
  3. COMPLETE documents are to be emailed to
  4. The Subject line in the email should have your Class Number, First Initial (.) Last name and document type. (example below)

Image is a screenshot of the MS Outlook From, To, CC, Subject lines, with the statement, "Use the above template when sending emails to the Nursing Clinical Coordinator." The directions are provided in the page text.


STEP 1: Review Nursing Student Information packet
Step 2: Complete Orientation Requirements packet
Step 3: Submit completed forms to Clinical Coordinator. Do not submit to clinical site.

Note: A reminder that parking continues to be an issue. Please do everything possible to carpool.



STEP 1: Provide the following information to Nursing Clinical Coordinator at
  • Are you new or returning to Harborview MC?
  • Maiden name (if you have one)?
  • Currently Employed by UW Medicine? Y or N
  • Previous or current UWnetID? Y or N
  • Were you ever a STUDENT at the UW? Y or N
  • Please provide UWnetID if you have or had one.
STEP 2: Review the information found on the Harborview Medical Center website:



Step 1:  Go to: 

**Scroll to the bottom of the page and look for PROVIDERS + STAFF, click on Students

Step 2:  Complete the following forms:
  • Student Internship Application (preceptep students only)
  • Nursing Information Services Request form (complete top portion only)
  • Confidentiality Statement form
  • Omnicell Password Request form
  • ID Badge and Parking Request form
  • Copy of one Government Issued ID
    • Driver’s License (both sides)
    • Current Active Passport (passport page w/ photo)
Step 3:  Submit all completed forms and copy of ID to Clinical Coordinator.



Step 1:  Complete the forms below:
Step 3:  Review Student and Intern Handbook
Step 4:  Provide all completed forms plus a copy of your recent TB, Flu and CPR card to NursingClinical Coordinator.



Step 1:  Follow instructions for Online Background Check Authorization Form Completion.
Step 2:  Complete the following forms and bring to orientation



Please let Nursing Clinicial Coordinator know the following information immediately:

  • Have you previously been at Children’s? Y or N
  • Are you an employee at Children’s? Y or N
  • If Yes, please provide Melissa with your Employee ID #.

Seattle Children’s Hospital (Seattle Children’s Human Resources) will be emailing you shortly with directions for their RedCarpet onboarding.

  1.  The Nursing Clinical Coordinator will provide you with a User ID after human resources has processed our paperwork.  This may take a few weeks. If you are a current employee, you will not go through RedCarpet onboarding
  2. After you have been provided with a User ID, please follow the directions from the RedCarpet and complete the online training.  Student_System_Access_and_Required_Training_Information_All_Roles_5_17_18

TIPS:  Google Chrome seems to work the best.  If you need assistance, please call the Seattle Children’s IS department at (206) 987-1111.

Please allow extra time in completing these trainings. It is important they are completed properly. The process typically takes students around 8-10 hours. This time (8hours) is accounted for in your orientation hours.

Helpful tips for Onboarding at Seattle Children’s:


Helpful Tips for Onboarding at Seattle Children

Gemalto Mobile App installation Guide

Student System Access



Seattle Medical is a new site for our program and only requires a completed, up-to-date passport. At this time, no paperwork is required.



Step 1: Complete and return the following forms to Nursing Clinical Coordinator.

  • Integrity and Compliance, Privacy and Security Regulations Student Acknowledgement
  • Information Confidentiality Agreement
  • InfoPort Completion Record
  • Username: stUDEnt
  • Password:  NS!6sunny
STEP 2: Bring your Epic Self-Learning Completion Record to the orientation.
Notes:  If you will not be working with IVs or central lines, you do not need to go to these sites.  The InfoPort Completion Record, once printed off, can serve as a checklist of all orientation content that you need to complete.



STEP 1:  Review and Complete the following documents.

**All documents must be typed, single-sided, and have original signatures. Copies are not accepted. Do not staple

STEP 2: Complete VA TMS Instruction Guide for Nursing students (July 2016)  training.
STEP 3: Submit all forms in a sealed envelope addressed to the Nursing Clinical Coordinator’s inbox in T208.
STEP 4:  MAKE YOUR Fingerprinting Appointment. Please notify the Nursing Clinical Coordinator after  you have scheduled your fingerprinting and badging appointments.  We need to track this information.

Returning TMS users:

o Verify that you have completed the mandatory training course titled: VHA Mandatory Training for Trainees by looking in your “completed work folder” in your TMS account.

If the certificate is still valid (good for one year), all you need is to print out the Certificate of Completion, and submit it to Melissa Meinhofer.

If the certificate had already expired, please complete the training module titled VHA Mandatory Training for Trainees-Refresher, print out that Certificate of Completion, and give it to the Nursing Clinical Coordinator.


  • Returning students are not required to have a computer class unless it has been over one year since their last class.
  • It is very important that students DO NOT use their cell phones to take pictures on any unit.
  • Under no circumstances are students allowed to sign-in for, or have someone else sign into the computer for them. This could lead to the student, and possibly the school, being removed from VA clinical rotations.
  • If you forget your password, please contact the VA Helpdesk from any internal hospital phone at 64357.

If you have been to the VA before, please send the your badge expiration date to the Nursing Clinical Coordinator. If your badge is expired you will need to follow the processes for fingerprinting and badging again. Keep a copy of all your certificates.


STEP 1:   Healthstream Instructions   (ADN Program Manager will notify you when it is time to complete this step.)
STEP 2:  Bring HealthStream transcript to orientation.

NOTE:  Students who have not been in the facility for a year must repeat the orientation.


STEP 1:  Email the following to the Nursing Clinical Coordinator.
  • Have you been to Virginia Mason Previously? Y or N
  • Are you a Virginia Mason Employee?  Y or N
STEP 2: Review and complete the Virginia Mason Code of 2018-2019 Onboarding Packet.
STEP 3: Return forms to the Nursing Clinical Coordinator.
STEP 4: Register and complete online learning modules on See attachment for directions.

            You are registering as:

  • User Type:      Student
  • Program:   ADN    
  •  Access Code:   69-36   
STEP 5:  Evidence of some diploma/degree completion.
  • This can be high school or completed prior college degree (in-progress doesn’t work; needs to have diploma/degree posted)
  • Need either unofficial transcript or photocopy/picture of diploma
  • These documents should be brought to orientation


Last Updated March 6, 2019