Clery Compliance Committee Charter

Committee Name: Clery Compliance Committee

Status: Development

Purpose: Ensure Bellevue College is adhering to Clery Act reporting standards of compliance. The committee will coordinate with Public Safety, Student Conduct, and Title IX, as well as other campus groups to provide leadership and ensure full compliance in the areas of reporting, policy and procedure development and implementation, annually updating the Campus Security Authority (CSA)* list and providing educational programs.

Vision: Create a sophisticated, cross-functional, multi-disciplinary team to manage compliance with the Clery Act.

Mission: Appropriate campus constituents will collaborate in the coordination of compliance activities to ensure institutional awareness and compliance with the Clery Act.

Goals: Committee goals are as follows:

1. Facilitate coordinated communication of requirements, gathering and reporting information.
2. Supporting training to mitigate compliance risks and nurture a culture of reporting that increases campus safety.
3. Ensure BC complies with both the regulations and spirit of the Clery Act.

Member NameArea Represented
Ross VillegasDirector of Public Safety (Chair)
Melody SierraProgram Coordinator Public Safety
Carrie M. Moore Director of Student Programs
Jeremy Eggers Athletic Director
Dr. Gilbert Villalpando Interim VP of Equity, Diversity and Inclusion
Rachel WellmanTitle IX Coordinator
Michael KaptikDean of Student Life
Anne Bergen-Aurand Coordinator (Director of VAWA Grant)
Megan Kaptik Manager of Student Conduct
Chad PettayDirector of Housing
Tahn HaAdministrative Assistant
Dennis Curran VP of Administrative Services (Ex-Officio)
Dr. Brenda IvelisseAssociate VP of Student Affairs
Pilar LopezAssociated Dean Occupational Life Skills
Disability Resource Center

COMMITTEE MEMBER EXPECTATIONS:

The requirements of the Clery Act* are complex and require significant coordination and organization among campus officials and administrators. All campuses aspire to provide a safe and secure environment for students and staff; having solid procedures in place well in advance of a crime or other emergency is imperative to that effort.

The basic requirements of the Clery Act fall into the following categories:

  • Clery Geography crime reporting
  • Timely warning notices
  • Emergency notifications and emergency response testing
  • Residential Fire safety reporting
  • Missing Residential student procedures
  • Notifications to prospective students and employees, and current students and employees

The College encourages every member of the community to report any criminal activity to the Public Safety Department. Public Safety, Student Conduct, Title IX, Human Resources, and Housing are responsible for gathering and sorting all reportable statistics for the Annual Safety and Fire Report (ASFR), the daily crime log, annual crime statistics, and timely warnings from all on-campus and available non-campus resources.

Committee and sub-committee meetings are designed to:

  • review updates to the law, including pertinent correspondence published by the Department of Education (ED),
  • review Bellevue College policies and various departmental procedures connected to the Clery Act,
  • prioritize the gathering of initial data for the ASFR,
  • attend a late spring meeting to update various policies (e.g. Crime Reporting, Emergency and Non-emergency Procedures, and Security of Facilities), identify programming efforts (e.g. Campus Crime Procedures, Crime Prevention, Campus SaVE Act, Drug and Alcohol-Abuse Education, and Campus Security Authority** (CSA) training) made the previous year and to recommend specific programming for the upcoming year, and
  • attend a late summer meeting to finalize information for the ASFR, make any final policy or procedure updates, and confirm revised procedures for distribution of the annual ASFR

Additionally, the overall expectations of committee members are to be available and willing to participate in quarterly meetings, prioritize Clery mandated processes within their own areas, and serve on sub-committees as needed. Committee members will:

  • assist in creating and/or implementing campus-wide training in the areas of Campus Security Authorities (CSA’s) reporting, and response,
  • provide input on campus website and other social media with respect to Clery policies and procedures,
  • provide input on the facilitation of brochures, video training segments, and other informational materials to support individuals in how to respond and where to refer students and employees, and
  • support and nurture a culture of reporting to increase campus awareness and comply with the letter and spirit of the Clery Act.

The Director of Housing, Manager of Student Conduct, and Title IX Coordinator will work with Campus Safety to identify all actions that have been referred for campus disciplinary actions in the areas of:

  • liquor law violations,
  • drug law violations,
  • illegal weapons possessions,
  • sexual misconduct/intimate partner violence, and,
  • all other reportable incidents as defined by the Clery Act, including subsequent revisions as amended through 2013, published in the Federal Register on October 20, 2014 and made effective as of July 1st

The Director of the Welcome Center is responsible for:

  • Ensuring that prospective students have access to the ASFR.

The Director of Public Safety is responsible for:

  • preparation of the ASFR,
  • ensuring the updating and posting of the Daily Crime/Incident Logs collected from all Bellevue College campuses and locations,
  • collecting and publishing the crime statistics,
  • arranging for notification to all current students, faculty, and staff (notifications to go to new students and employees every quarter) on accessing the ASFR
  • completing the Public Safety and Security Survey annually, as required under Clery Act,
  • Developing and managing the Campus Security Authority program to include:
    • creating and maintaining written guidelines for CSA’s
    • identifying CSA’s and making notification of responsibilities and required training
    • developing and management of reporting system for CSA’s and,
  • requesting crime data from local law enforcement agencies who have jurisdiction in which Bellevue College provides educational activities

*The Clery Act of 1990, as amended and the United States Department of Education implementing regulation, 34 CFR Part 668 is a landmark federal law, originally known as the Campus Security Act, that requires colleges and universities across the United States to disclose statistics about crime on and around their campuses and information about certain safety and security policies. For additional information please refer to: Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f)). The law is tied to an institution’s participation in federal student financial aid programs and it applies to most public and private institutions of higher education. The Act is enforced by the U.S. Department of Education.

**CSA is a Clery-specific term for employees who have responsibilities for student activities and thus includes accountability for specific mandated reporting for a broad array of serious crimes, as compared to Responsible Employees who, under Title IX, are any employee who learn of sexual harassment, discrimination or sexual assault, who need to report the incident to the appropriate Title IX Coordinator.

Last Updated September 20, 2021