How to Prepare for a Disciplinary Meeting

A disciplinary meeting is your opportunity to tell your side of the story. While meetings are generally conversational, there are several ways to be better prepared for the meeting.

  • Read your notice letter carefully. This letter will describe the factual allegations and the items in the Student Conduct Code that you are alleged to have violated.  It includes a range of possible sanctions for the alleged violation(s).  The letter will also specify the time and location of your disciplinary meeting. If you need to reschedule, it is important that you contact the assigned student conduct officer as soon as possible.
  • Review the Student Conduct Code. The Code includes information about your rights as a student and information about the process.
  • Be prepared to share what happened.  Plan to describe, as honestly and clearly as possible, the incident for which you have been charged. Some students find it useful to prepare written notes or statements before their meeting to remember important information, timelines, etc. Written notes are not required, but may be helpful.
  • Consider what documents might be helpful.  Depending on the situation, there might be text messages, email or assignments that would be important to share with the student conduct officer.
  • Identify any witnesses.  Think about who was present at the incident.  Who else should the student conduct officer speak to about the allegations? Bring these names and contact information to your meeting.
  • Decide if you want to bring a support person. This person is not an active part of the process but is there to assist you. This person can provide support and advice to you during the meeting. It is your responsibility to identify and invite a support person.  Please tell your student conduct officer if you plan to bring a support person.
  • Request accommodations or an interpreter.  Accommodations are available in collaboration with the Disability Resource Center (DRC). For example, interpreters are available for students who cannot readily understand or communicate in spoken language because of a hearing or speech impairment.  You may also request an interpreter if you cannot readily speak or understand the English language.  Contact your student conduct officer directly to request an accommodation or interpreter.

If you have any questions about the conduct process, please contact your student conduct officer or the Manager of Student Conduct. We are happy to answer questions, explain the process and provide additional resources.  For more information, refer to the Student Conduct Code (WAC 132H-126).

Last Updated January 7, 2021