6280P Employee Identification (Procedures)

Original Date: 8/19/2003 * Last Revision Effective: 9/17/2012
Policy Contact: Vice President, Administrative Services

Purpose

The following procedures are established to meet the requirements for implementing policy #6280 – Employee Identification.

Procedures

Unit administrators may request an identification card for an employee via email to the director of public safety or through the use of the identification badge request form located in the forms library.

The decision as to which administrators and staff will be required to wear identification cards will be left to each division’s/department’s leadership. The decision as to which faculty will be required to wear identification badges will be decided by the division dean based on the recommendation of the program chair. Such a requirement will only be recommended if it is intended as a safety measure.

It is strongly suggested that employees who frequently work outside their immediate office area, such as those transporting college equipment, installing or repairing hardware/software, responding to service calls, etc. be required to wear identification badges. In addition to providing security, these badges will identify the wearer as a member of a select team of responsible individuals, as well as provide identification in emergency and public service situations. The badge may be displayed by clipping or pinning it to clothing, or hanging it by a neck lanyard.

Funding
Standard-issue identification for all employees will be charged to the employee identification budget. The first identification card and renewal identification cards will be issued free of charge. In addition, the employee identification budget will cover the cost of identification being replaced because of a change in department or name.

For all other replacements, a fee of $10 will be charged to the employee’s divisional/departmental budget.

Costs for identification created for special events will be paid according to the facilities events pricelist.

Separation
Upon separation from the college, all official identification must be returned to the public safety department.

Revision History

Original 8/19/2003
Revisions 5/10/2005; 5/21/2009; 9/17/2012

Approved By

All College Council
President’s Staff