Original Date: 8/17/2004 * Last Revision Effective: 2/10/2017
Policy Contact: Vice President, Administrative Services
Policy
In order to carry on the day-to-day business of Bellevue College, it is necessary for the president to delegate signature authority to certain individuals.
Contract Signature Authority
The table in 1150P Contract and Purchasing Signature Authority (Procedures) lists the approved delegated signature authority for most documents.
Outside specific delegated signature authority, no individual has the authority to commit Bellevue College contractually to goods and service or any type of agreement. Contracts signed by unauthorized employees or agents are not valid and do not bind the college. Items requiring signatures that are not addressed by this list must be submitted to the vice president of administrative services for approval.
All college contracts shall be reviewed and approved as to legal form and validity before execution.
Purchasing Signature Authority
Certain designated employees in college departments have authority to purchase goods and services directly with suppliers via procurement cards and requisitions. Purchasing guidelines and limits are listed in 1150P Contract and Purchasing Signature Authority (Procedures).
Responsibilities
President’s Cabinet
- Approves master signature authority list.
- Authorizes distribution of list within the college community.
Vice President of Administrative Services
- Maintains the master signature authority list at the direction of president’s cabinet.
- Ensures that the list is posted on the employee portal.
Revision History
Original 8/17/2004
Revisions 3/22/2005; 5/21/2009; 2/3/2015; 2/10/2017
Approved By
Board of Trustees
Last Updated September 10, 2019