1360P Survey Management

Original Date: 5/18/2021 * Last Revision Effective: 3/20/2024

Procedure Contact: Executive Director, Effectiveness, Research and Analytics


The following procedures are established to implement effective survey management across the college.


Faculty, staff, and students who seek to distribute a major survey must submit it to the office of effectiveness, research and analytics (ERA) using the BC Survey Request form, which will require the following:

  • Contact person and email address;
  • Survey name and purpose;
  • Questions and format;
  • Intended population;
  • Timeline; and
  • Additional information such as whether the survey will be conducted anonymously or confidentially.

ERA staff will review the form to ensure that the survey is constructed in a manner consistent with best practices in survey research; they may request additional information or recommend revisions before approval. The request to distribute a survey should be submitted at least two (2) weeks prior to the distribution date for surveys needing review and at least two (2) days prior to the distribution date for new implementations of previously reviewed surveys.

As a resource for college data collection, ERA will document the name, purpose, intended population, and timeline of the survey on the ERA SharePoint site.

Questions about whether a survey is covered by this policy and associated procedures should be directed to ERA staff.


“Survey”: the use of questionnaires or interviews to collect information or opinions from specific populations, including questionnaires distributed through hard copy or digital formats. For the purposes of this policy, “major surveys” refers to those that are distributed to 20 or more individuals using college resources such as electronic communications for distribution.

Revision History

Original Date: 5/18/2021; 3/20/2024

Approved By

President’s Cabinet

Last Updated March 20, 2024