2800P Student Outdoor Events (Procedures)

Original Date: 6/15/1998 * Last Revision Effective: 4/6/2015
Policy Contact: Vice President of Student Affairs


Bellevue College recognizes the importance of providing an environment rich in educational and cultural opportunities that stimulate learning. Outdoor events help to foster a greater sense of community among students and offer learning situations outside of the traditional classroom setting. It is recognized that some outdoor events may have the potential to be disruptive to the educational process and interfere with learning or place the college, students, or staff at risk. The purpose of this procedure is to establish guidelines for hosting outdoor events that are a positive experience for the entire college community.


  • Student-sponsored outdoor events should be requested at least one-month prior to the date of the event.
  • Dates for the outdoor events will be selected at a location that will be least disruptive, and must consider and/or reconcile any other requests received for the same date.
  • Events requested will be reviewed for appropriateness by the assistant dean of student programs. The assistant dean will determine the need of a risk assessment approval and if appropriate release forms are necessary. If the assistant dean of student programs disagrees with the request, the vice president of student affairs will have final authority for selection of the events. Event planners must consult with public safety, campus operations, and the vice president of instruction.
  • Requests from non-chartered student organizations must schedule through the college events office and follow college policies appropriate to outside event coordinators.
  • An event coordinator will be available during events and will consult with the vice president of student affairs regarding complaints received. The vice president of student affairs will have final authority for control of events and for taking appropriate action if complaints arise.
  • After each student outdoor event, the associate dean of student programs or designee will monitor feedback from the campus community.

Revision History

Original 6/15/1998
Revisions 2/1/2005; 3/22/2005; 5/21/2009; 9/11/2012; 4/6/2015

Approved By

President’s Cabinet

Last Updated April 6, 2015