Original Date: 7/10/2003 * Last Revision Effective: 5/7/2015
Policy Contact: Vice President, Information Technology Services
Bellevue College provides students access to sophisticated computing technology resources in numerous labs and computer classrooms across campus. Because the student population on campus is very dynamic and diverse, it is imperative that careful articulation of the policies, expectations, and standards for use of these resources be provided to them, and to the Bellevue College staff and faculty who support those students in their educational endeavors. This policy is intended to meet that imperative, and to provide all campus users with guidelines for responsible and appropriate use of these campus computing and technology resources.
This policy applies to all Bellevue College employees, students and/or non-employees who may be authorized to use any Bellevue College computer labs, as defined by this policy. Individuals will be notified in writing of these policies before being granted permission to use the lab resources.
This policy supplements Bellevue College Policy #4400 – Acceptable Use of State Resources, policy # 5150 – Acceptable Use of the BC Network and Data Management Systems, and policy # 5000 – Acceptable Use of BC Computers. All of the tenets of those policies, and any other relevant Bellevue College policies, procedures, and/or standards apply to the use of the assets defined in this policy. Bellevue College users will also apply this policy when using a technology resource provided in a Bellevue College computer lab to navigate through networks or computing systems beyond the local system.
The primary responsibility for all aspects of the operation of computer labs on campus rests with the director of computing services. The director has the authority to interpret this policy, all Bellevue College IT security policies and standards, and any directives from the state or the college administration regarding student computing, the physical and virtual facilities used to support campus computing, and the student network.
The computing services director, and/or an authorized designee, may post in any computer lab those signs, posters, and announcements necessary to provide the users of that lab with the information required to properly use the lab resources, and/or to comply with the responsibilities and expectations of Bellevue College policies. These postings may be made through traditional print means, or by electronic means, and may include policies, procedures, and excerpts of policies, usage requirements and/or any other information deemed appropriate by the director.
Bellevue College, through its administrative representatives, reserves the right to determine, at any time, what constitutes appropriate use of Bellevue College technology resources and the Bellevue College network resources, access and/or any computing services provided by Bellevue College.
The goals of the Bellevue College computer labs policy are to:
- Provide a computer lab environment across campus that is supportive of learning.
- Help assure the integrity and reliability of the Bellevue College internal networks, hosts on those networks, and any computing resource connected to them.
- Ensure the security and privacy of the Bellevue College computer systems and networks.
- Establish appropriate guidelines for the use of Bellevue College-owned technology.
Use of BC Computer Labs
The primary purpose of the Bellevue College computer labs is to provide computing technology resources for students and to facilitate the exchange of information related to, and in furtherance of, the education, research, public service, and administrative missions of the college.
The use of Bellevue College computer labs will be consistent with all Bellevue College policies and with the purposes and objectives of Bellevue College and the community and technical college system (see Washington State Executive Order 91-10, Sec. III [A] and RCW 42.52).
It is not the intent of this policy to limit academic freedom in any way, but to provide an appropriate avenue for the proper exercise of those freedoms.
Authorized users of Bellevue College computer labs may:
- Use Bellevue College-owned computers, programs and data at the individual’s authorized access level.
- Use Bellevue College-provided networking, including access to the Internet.
- Use computing and networking facilities and resources in a manner that is consistent with the mission and educational purpose of Bellevue College.
Using Bellevue College technology resources for uses and/or communications that are specifically prohibited in policy #4400 – Acceptable Use of State Resources, or which violate any other Bellevue College policy and/or state and federal rule or law is strictly forbidden.
Those specifically prohibited uses of any Bellevue College technology resource include:
- Subverting, attempting to subvert, or assisting others to subvert or breach the security of any Bellevue College network or technology resource, or to facilitate unauthorized access.
- Use of any Bellevue College technology resource to create, disseminate or execute self-replicating or destructive programs (e.g., viruses, worms, Trojan horses).
- Participating in activities involving disclosure or masquerading as defined in this policy.
- Viewing, copying, altering or destroying data, software, documentation, or data communications belonging to Bellevue College, or to another individual, without permission.
- Individuals allowing another individual (authorized or not to use the Bellevue College technology resource) to use their login account password.
- Using Bellevue College computing resources for personal or private financial gain without written authorization.
Access to Computing Labs
Bellevue College computer labs are open for computer use only by authorized faculty, staff, and currently enrolled Bellevue College students. Non-student adult visitors may be allowed in monitored labs, including the open lab, to assist or tutor currently enrolled students provided they do not personally use or attempt to use the computer resources for personal use. In the event of a non-student visitor violating any provisions of this policy or the computer labs procedures, the lab manager for the specific lab may call the public safety office for assistance in removing the individual from the lab. Non-student visitors will not be allowed into any unmonitored lab.
Faculty and staff may only use Bellevue College computer labs in furtherance of their support of the learning objectives of Bellevue College students. Bellevue College computer labs will not be used to perform duties or tasks normally performed in the employee’s office environment.
All authorized lab users must agree to and abide by all Bellevue College policies, including Bellevue College policy #4400 – Acceptable Use of State Resources, policy # 5150 – Acceptable Use of the Bellevue College Network and Data Management Systems, and policy #5000 – Acceptable Use of Bellevue College Computers. Access to any Bellevue College computing lab is controlled by login and password-secured accounts managed through the Bellevue College student network. The procedures to obtain permission to use the computer lab resources and the student network are described in the Bellevue College procedures document, #5300P – Computer Labs Procedures.
Permission and privileges for authorized lab users to utilize these student computing facilities may be withdrawn for any violation of Bellevue College IT security policies, standards and procedures. The process provided to adjudicate the loss of these privileges is described in the Bellevue College procedures document #5300P – Computer Labs Procedures.
All computer labs, computer classrooms, and electronic classrooms at Bellevue College are connected to the student network. Student accounts regularly provide access to the resources available on this network, but the accounts normally assigned to Bellevue College staff and faculty provide access to the Bellevue College administrative network only. Login names and passwords used to access the administrative network will not function on the student network.
This means any non-student wishing to use the computers in any electronic classroom, computer lab or computer classroom must have a student network login account created for them by computing services, following the processes described in the Bellevue College procedures document, #5300P – Computer Labs Procedures.
Labs and Classrooms
Bellevue College provides four different types of computing facilities for use in supporting student learning on campus. These policies apply equally in all these facilities, unless exceptions are otherwise specifically stated. These facilities are: electronic classrooms, computer classrooms, specialized computer labs, and open computer labs.
- Electronic Classrooms
Electronic classrooms on campus provide multimedia capabilities for instruction from a single, centralized instructor station. These rooms are scheduled for use in the same manner as any other classroom at Bellevue College following standard Bellevue College policies and procedures. Requests for installation of software on any computing resource in an electronic classroom will follow the process described in the Bellevue College procedures document, #5300P – Computer Labs Procedures.
- Computer Classrooms
Bellevue College has available computer labs for use by instructors wishing to provide hands-on technical instruction in a classroom environment. These labs are only available for use during those times that have been specifically scheduled. The processes for scheduling the use of available computer classrooms and for requesting installation of software on any computing resource in a lab are described in the Bellevue College procedures document, #5300P – Computer Labs Procedures.
- Specialized Labs
Bellevue College has a number of computer labs dedicated to specific programs on campus and equipped with specialized hardware and software devoted to supporting the program’s unique educational mission. These labs support such varying disciplines as physics, music, math and writing, and are often assigned to students as a part of their regular class work. These labs are staffed by faculty and/or lab assistants who provide additional tutorial assistance within the program’s specialty.
Use of these labs may be restricted to users taking the specific classes supported by the facility, and/or to users who have paid a separate, specialized lab fee. Anyone interested in using a specialized lab resource should contact the specific lab for hours of operation and the requirements for use.
- Open Labs
All computers in a Bellevue College open lab will have a standard software image containing the general productivity software used on campus. Most of the campus specialized software applications will be installed in the lab unless, or until, it compromises the system. Because of the expense of licensing software, there may be limited copies of most specialized software available. Information concerning what specific software is installed on which specific machines in an open lab will be made available at the front counter of that lab.
Computing services is responsible for hiring, training, and supervising most lab assistants. The primary exception is those lab assistants in specialized labs: this hiring may be done either by the division primarily using that resource or by computing services in consultation with the division. Lab assistants in the open labs are available to provide users with assistance in using the hardware and software, but are not tutors, and are specifically prohibited from working on student assignments. In specialized labs, assistants may perform tutorial functions, as well as technical support functions.
Bellevue College users are granted standard security privileges, or access, to the computing equipment in Bellevue College computer labs sufficient to accomplish their educational goals. Additional security privileges, if needed, can be requested from computing services; individual decisions to elevate security rights will be made by a network system administrator. The business impact of the request will be considered and will be balanced against the potential risk and threat to the student network, using the Bellevue College IT security standard addressing security privileges as a guideline.
All Bellevue College computer labs are considered shared public places. Users should be aware that some materials accessed on the Internet may be considered controversial, offensive, inappropriate or inaccurate. Bellevue College asks users, out of consideration for others, to take care not to display, or broadcast in any Bellevue College-shared public place, any images, sounds, or messages that could create an atmosphere of discomfort, harassment or intimidation for others, and to refrain from transmitting such images, sounds or messages to others using Bellevue College computing resources. Viewing materials which create a hostile work environment will not be permitted. Violations of this prohibition may result in action as described in the “investigations” and “sanctions” sections of the Bellevue College procedures document, #5300P – Computer Labs Procedures.
In some situations, the display or broadcast of such materials is necessary to further a legitimate educational purpose. In these cases, Bellevue College asks that users be sensitive to the public nature of shared facilities and make arrangements to access these materials in a private environment.
General Lab Rules
- Prohibited uses
Computing labs will only be used for legitimate academic purposes. Food, drink, smoking, bicycles, and pets (appropriate guide-animals are exceptions) are not permitted.
All Bellevue College computer labs are intended to be quiet work and study environments, similar to a library. Users are encouraged to:
- Avoid excessive noise, keeping the level of conversational noise at a minimum.
- Turn off or set cell phones and pagers to vibrate.
- Take cell phone conversations outside the lab.
- Use headphones any time music is played, either from the computer or from personally-owned devices.
Violations of this prohibition may result in action as described in the “investigations” and “sanctions” sections of the Bellevue College procedures document, #5300P – Computer Labs Procedures.
- Children in labs
Bellevue College computer labs are learning resources whose primary audience is adults. Children under the age of 16 will not be allowed in any Bellevue College computer lab unless specific written authorization has been granted by the director of computing services. The primary exception to this is when they are registered for an event or class. Violations of this prohibition may result in action as described in the “investigations” and “sanctions” sections of the Bellevue College procedures document, #5300P – Computer Labs Procedures.
- Operating hours
Lab hours will be posted in each lab. All users shall complete their work, including obtaining any printouts, before closing time. Users are not permitted to stay in the computer lab areas after closing time. Refusal to comply may result in action as described in the “investigations” and “sanctions” sections of the Bellevue College procedures document, #5300P – Computer Labs Procedures.
Printers are provided in most Bellevue College computer labs as a privilege for student use only; faculty should never print in a lab. Because printing costs are the single highest expense in maintaining the Bellevue College computing resources, users should exercise discretion in the use of printers in computing labs. Most programs have print preview functions which should be used prior to printing any final document. Print usage on the student network will be actively monitored for abuse. Those users identified as printing excessively will be notified and asked to comply with this policy. Refusal to comply may result in action as described in the “investigations” and “sanctions” sections of the Bellevue College procedures document, #5300P – Computer Labs Procedures.
- Data Storage
Users may not store any files on the hard drives of any lab computers without specific permission from computing services. Faculty may, for a class in which the ability to store files locally is a part of the classroom curriculum, negotiate blanket permission to do this for students enrolled in their class. Users are encouraged to save often and to make frequent backups of their storage media.
All computers in an open lab are available on a first-come, first-served basis. Users accessing software available on another open computer may be asked by lab assistants to vacate a computer with specialized software required by another user and to move to another computer which provides the software they need. Furthermore, any student using any lab computer for non-educational purposes may be bumped by a lab assistant to allow a student needing the computer for educational purposes access. Refusal to comply may result in action as described in the “investigations” and “sanctions” sections of the Bellevue College procedures document, #5300P – Computer Labs Procedures.
- Lost/stolen property
Bellevue College cannot be responsible for lost or stolen items left in any lab. Items left in the open lab will be sent to the public safety office. Users should label all media with their name for easy identification, if misplaced.
- Aggressive behavior
Aggressive behavior will not be tolerated in any Bellevue College computer lab. If necessary, lab assistants will report incidents that cannot be resolved in a quiet, orderly manner to the lab manager and/or to the public safety office, if needed. Refusal to comply may result in action as described in the “investigations” and “sanctions” sections of the Bellevue College procedures document, #5300P – Computer Labs Procedures. Problems will be escalated to the associate dean of student success for resolution.
- Clean workspaces
For safety reasons, it is important that computer lab users make an effort to keep aisles clear of books and backpacks. Additionally, coats or backpacks should not be placed on computers or on tables which have been provided as workspaces in the labs. Any materials brought into a computer lab should be taken out when the user leaves. After classes held in computer labs, instructors will clean any whiteboard, ensure that students have cleaned their workspaces, and clean up any printing area.
- Equipment in labs
No equipment in any classroom lab may be moved within the classroom or removed from a lab without permission of the director of computing services. This includes all computer hardware, including monitors, mice and keyboards and peripheral devices, such as surge protectors or printers. No user should disconnect any technology resources from any computer or network connection, nor move any tables upon which computing equipment rests without prior approval. All damaged equipment discovered in any lab should be reported to a lab assistant, if present, or by the instructor to computing services, in the case of unattended labs.
- Unattended workstation security
Users logged into a computing resource in any Bellevue College lab who physically leave the workstation they are using will electronically lock the computer, if possible. Under no circumstances will users leave a computer unattended for more than fifteen (15) minutes. Users should never leave their workstation unattended without first saving any data upon which they are working.
If a computer in the open lab is left unattended for more than fifteen (15) minutes, lab assistants may log the user off the computer to make it available for other users. Any personal effects in the area of the computer will be moved behind the counter for safekeeping until the owner returns.
Unauthorized access to accounts, files or data held on Bellevue College computing systems, or the use of Bellevue College computing systems and networks to access any other system without authority is a violation of these policies and potentially a criminal offense. Such unauthorized access is prohibited, and will be dealt with as described in the “investigations” and “sanctions” sections of the Bellevue College procedures document, #5300P – Computer Labs Procedures.
All users of the Bellevue College computer labs have a responsibility to know, understand, and comply with this policy, to understand their responsibilities, and to meet all the expectations of this and all other Bellevue College IT security policies and standards. These responsibilities include assumption of any civil and/or criminal liability which may arise from their individual use or misuse of Bellevue College technology resources.
Bellevue College and its representatives also have responsibilities under this policy. These include the responsibilities for the logging and monitoring of the network and computing systems, and for the monitoring of electronic messaging systems as enumerated in Bellevue College policy #4400 – Acceptable Use of State Resources. Additional specific responsibilities include:
- Computing Services (CS)
- The responsibility for maintenance and administration of this policy rests with the director of computing services. CS has primary responsibility for the computer labs, electronic classrooms, and all issues related to student technology use at Bellevue College. CS is responsible for drafting any updates and changes to the policies and procedures, with input from other information technology services units, as needed.
- Information Technology Services (ITS)
- An additional responsibility for maintenance and administration of this policy rests with the vice president of information technology services. ITS is responsible for reviewing and approving any updates and changes to the policies and procedures. ITS may also distribute the policy for campus review and will submit it for final approval by the college president. Once the policy has been approved, ITS will announce the new or revised policy to the campus providing a brief description of the policy and its implications for employees and other affected individuals or groups.
- Human Resources (HR)
- The vice president of human resources is responsible for reviewing any updates and changes to this policy and procedures in light of current policies, providing input on the policy and its implications for employees and other affected individuals or groups.
All terms defined in Bellevue College policy #4400 – Acceptable Use of State Resources are applicable in this policy.
In addition, the following are defined:
- Unless otherwise stated, “software” refers to and includes all freeware, shareware, and third-party products, as well as commercially acquired products.
Bellevue College Network
- This includes the administrative and student local area networks (LAN), the wide area networks (WAN) supporting sites separated from the main Bellevue College campus, internet connectivity, networked infrastructure devices such as hubs, switches and servers, CTC-Net, and all other computers, networks and electronic messaging systems operated for the benefit of Bellevue College employees and students.
Bellevue College Technology Resources
- Includes, but is not limited to, Bellevue College-owned desktop, laptop or mainframe computer hardware or software; software licenses; workstations; data systems; personal digital assistants; electronic messaging systems; e-mail systems; pagers; telephones—both wired and cellular; SCAN services; voice mail systems; fax machines; Bellevue College network resources, whether wire-based or wireless; internet connections, accounts or access; and documentation photocopiers authorized by Bellevue College to be used by employees, students and/or other campus users.
- This occurs when an unauthorized user gains access to information. Disclosure often occurs when messages are forwarded to unauthorized users.
- This is when a user presents him/herself to the system as another user. This may be done in order to gain unauthorized access to information or resources, to disseminate (mis)information in another’s name, or to block or deny a system from operating correctly.
- Includes gaining access to accounts, resources, messages or files to which one is not granted privilege by the owner or sender.
Relevant Laws and Other Resources
- Revised Code of Washington
- Washington Administrative Code
- Washington State OCIO Security Information Technology Assets Policy
- Washington State Ethics Board Rules
- Bellevue College Student Code
- Bellevue College Policy # 4400: Acceptable Use of State Resources
- Bellevue College Policy # 5000: Acceptable Use of Bellevue College Computers
- Bellevue College Policy # 5100: Software Licensing Compliance
- Bellevue College Policy # 5150: Acceptable Use of the Bellevue College Network and Bellevue College Data Management Systems
- Bellevue College Policy # 5250: Information Technology (IT) Security
- Bellevue College Policy # 5350: Use of Bellevue College Computer Facilities by Outside Groups
- Bellevue College Procedure # 6250: College Keys
- Bellevue College Procedure #5300P: Computer Labs Procedures
- Bellevue College IT Security Standard: Connecting Non-Bellevue College Equipment to the Bellevue College Networks
- Bellevue College IT Security Standard: Password Management
- Bellevue College IT Security Standard: Security Privileges
- Bellevue College IT Security Standard: Security Program and Strategy
- Bellevue College IT Security Standard: Software Management
- Bellevue College IT Security Standard: Wireless Network Configuration and Management
Revision 5/21/2009; 7/28/2012; 9/17/2012; 10/30/2012; 5/7/2015
Last Updated May 7, 2015