3200P Academic Standing (Procedures)

Original Date: 3/29/2005 * Last Revision Effective: 12/5/2018
Policy Contact: Provost for Academic and Student Affairs

Purpose

The following procedures are established to implement policy #3200. The primary purpose of these procedures is to quickly identify and alert students with low academic achievement and provide those students with assistance to improve their academic performance.

This procedure applies to all students, with limited exceptions. Exceptions may include students admitted through programs that establish academic standards that include criteria in addition to a student’s GPA, such as students receiving financial aid, international students, and Running Start students. Students impacted by these exceptions should contact the appropriate program advisor for information.

Procedures

Academic Progress

Students must earn a cumulative and quarterly GPA of 2.0 or higher to remain in good academic standing. The college applies the following progressive consequences for students who do not achieve a good academic standing at the end of each quarter.

Level 1: Academic Concern

The college places students on academic concern at the end of the first quarter in which the student’s cumulative and quarterly GPA falls below 2.0.

The college contacts students placed on academic concern by letter, email, or phone with information related to college success and encourages students to take advantage of college support resources for educational planning.

The college may require students to complete a workshop, class, or other specified intervention that focuses on student success.

The college does not allow an appeal process for the academic concern level.

Level 2: Academic Intervention

The college places students on academic intervention at the end of the second quarter in which their cumulative and quarterly GPA falls below 2.0.

The college contacts students on academic intervention by letter, email, or phone with information related to college success and encourages students to take advantage of college support resources for educational planning.

The college requires students on academic intervention to complete a workshop, class, or other specified intervention that focuses on student success. The college places a registration block on student accounts until students complete the required intervention. The college may limit the number of credits for which students may register in upcoming quarters.

The college does not allow an appeal process for the academic intervention level.

Level 3: Academic Restriction

The college places students on academic restriction at the end of the third quarter in which their cumulative and quarterly GPA falls below 2.0.

The college requires students on academic restriction to limit their registration to eight (8) credits. Students may be required to modify their class schedule as instructed by the college.

Students may be required to complete other academic success interventions as specified by Student Affairs. This may include, but is not limited to the following: mandatory meetings with specified college personnel or mandatory enrollment in a student success course.

Academic Restriction Appeal

Students on academic restriction may request to enroll in additional credits using the appeal process outlined below.

  • Students can access the Academic Standing Appeal form from the Counseling Center webpage.
  • Appeals only apply to fall, winter, and spring quarters.
  • Students restricted to eight (8) credits must have two consecutive quarters earning a quarterly GPA of 2.0 or higher in order to appeal to take up to ten (10) credits.
  • Students restricted to ten (10) credits must have two additional consecutive quarters of earning a quarterly GPA of 2.0 or higher in order to appeal to take more than eight (8) credits.
  • Students must submit the appeal by the first day of the quarter for which they are registering.

Academic Restriction Exemptions

The college exempts some student populations from academic restriction due to federal regulations or other requirements. These students are eligible to take a full-credit load to meet these requirements. However, they will be required to complete an academic success intervention as specified by Student Affairs. This may include, but is not limited to, the following: mandatory meetings with specified college personnel or mandatory enrollment in a student success course. These students are not exempt from the academic dismissal (except for Financial Aid).

Level 4: Academic Dismissal

The college places students on academic dismissal at the end of the fourth quarter in which their cumulative and quarterly GPA falls below 2.0.

The college places a block on student accounts, which prevents students from registering for subsequent quarters for a period of four consecutive quarters.

Students returning to the college after academic dismissal will be placed on academic restriction (registration limited to no more than 8 credits).

Academic Dismissal Appeal

Students on academic dismissal may request reinstatement by following the appeal process outlined below.

  • Students can access the Academic Standing Appeal form on the Counseling Center webpage.
  • Students must submit the appeal by the first day of the quarter in which they are seeking reinstatement.
  • Students should document extenuating circumstances that impacted their academic performance.

Students whose appeal is approved will continue on academic restriction status and will be notified regarding conditions for reinstatement. Possible conditions for reinstatement include, but are not limited to, the following: mandatory meetings with specified college personnel or mandatory enrollment in a student success course.

Students who do not earn a quarterly GPA of 2.0 during the next quarter after readmission are dismissed for another four quarters.

Academic Dismissal Exemptions

The college exempts some student populations from academic dismissal due to federal regulations or other requirements. These students are eligible to take a full-credit load to meet these requirements. However, they will be required to complete an academic success intervention as specified by Student Affairs. This may include, but is not limited to, the following: mandatory meetings with specified college personnel or mandatory enrollment in a student success course.

Relevant Laws and Other Resources

RCW 28B.10.695

Revision History

Original 3/29/2005
Revisions 5/21/2009; 9/11/2012; 4/6/2015; 3/29/2016; 12/5/2018

Approved By

President’s Cabinet

Last Updated February 15, 2019