Using Alternative Formats with Ally
The alternative formats generated by Ally depends on the source file and includes HTML, ePub, Electronic Braille, Audio, BeeLine Reader, OCR PDF and Tagged PDF.
These formats are automatically generated from your instructor’s original file/course content and are available to all students without requiring documented accommodations.
Where to Find Alternative Formats?
When you select a file (like a PDF, Word document, PowerPoint ) on Canvas, and or access a Canvas course content (Discussions, Announcement and Pages) created by your instructor, you’ll see the Ally Alternative Formats icon (icon image below) next to the name of the file or course content.
Select the Alternative Icon image to open a menu of formats you can download.
How to Download an Alternative Format
Locate the file in your course (PDF, Word, PowerPoint, etc.).
Click the Ally Alternative Formats icon next to the file name.
A pop up will appear with a list of available formats. Select your preferred format.
Select Download.
Your chosen file will download directly to your device.
How to Download an Alternative Format
Locate the file in your course (PDF, Word, PowerPoint, etc.).
Click the Ally Alternative Formats icon next to the file name.
A pop up will appear with a list of available formats. Select your preferred format.
Select Download.
Accessibility Features in Alternative Formats
The exact formats may vary depending on the source file, but typically you may see:
1. Tagged PDF
Screen‑reader friendly, Includes headings and structure, Good for assistive technology users
2. HTML Format
Mobile‑friendly, opens in a browser, easy to enlarge text
3. ePub
Works with e‑readers and mobile reading apps, Adjustable fonts and colors, Ideal for offline reading
4. Audio (MP3)
Converts text into a spoken audio file, Great for auditory learners, Useful for commuting or multitasking
5. BeeLine Reader
Adds color gradients to text, Helps readers maintain focus and track lines, Supports faster reading
6. OCR’d PDF (if original is a scanned image)
Converts scanned text into selectable, searchable text, Improves readability and accessibility
7. Semantic HTML (for better structure)
Clean, simple layout, Extremely compatible with screen readers
Best Practices for Students
- Try out different formats to see which supports your learning style.
- Use audio files to reinforce content while reviewing or during downtime.
- Download ePub formats if you like annotating in e‑reader apps.
- Choose HTML for reading on phones or tablets.
Use tagged PDFs if you rely on accessibility software like screen readers
Troubleshooting
If a format fails to generate:
- The original file may be corrupted.
- The file may be very large or low‑quality (e.g., a blurry scan).
Let your instructor know immediately about the issue.
Frequently Asked Questions
Do alternative formats change the original file?
No. They are separate downloads generated from the uploaded file.
Do instructors know what formats I download?
No. Ally does not share individual student download data with instructors.
Do I need an accommodation to use these?
No—Alternative Formats are available to all students automatically.
Need Help?
If you have questions or need assistance with Ally, contact the Technology Service Desk.