VOL. 6 – NOVEMBER 16, 2021

Date posted: November 16, 2021

The best teachers are those who show you where to look but don’t tell you what to see.

Alexandra K. Trenfor

IN THIS ISSUE

  • Student Announcement & Assignments
  • Enrollment History
  • Permission Codes
  • Submitting Leave
  • ctcLink Terminology
  • Additional Resources

IMPORTANT DATES

Nov. 17 – ctcLink will go live for students

Nov. 23 – Post ctcLink ID assignment

Nov. 29 – Winter Quarter registration begins

Dec. 20 – Fall Quarter grades due

Jan. 3 – Winter Quarter begins

STUDENT ANNOUNCEMENT & ASSIGNMENTS

We encourage you to use the ctcLink student announcement and assignment reminding students to activate their ctcLink IDs.

The announcement can be found on the ctcLink Faculty webpage, under “Helping Students Transition to ctcLink.”

Faculty can find the student assignment by searching for the BC ctcLink Student Assignment in Canvas Commons. We suggest adding a due date of November 23. Here are instructions how to import the assignment from Commons.

A second assignment was developed to help students search for and enroll in winter classes.

Faculty can find the student assignment by searching BC ctcLink Student Assignment 2 (Class Search and Enrollment) in Canvas Commons. We suggest adding a due date of November 30. Here are instructions how to import the assignment from Commons.

ENROLLMENT HISTORY (PREREQUISITE CHECK)

It is possible to access a student’s history via the Advising Center through ctcLink. Here are the steps on how to access it from the ctcLink Gateway

  • Go to the Advisor Home Page
  • Find the Advisor Center Tile
  • Click on Student Center
  • Enter the student’s ctcLink ID
  • Click the Search button
  • Click the down arrow in the dropdown box, located on the left side of the page to select Course History
  • Click on the blue double arrow next to the drop down box

Faculty may want to verify that their students have met the Enrollment Requirements during the first week of the quarter.

PERMISSION CODES

The old permission/entry codes are now part of a single process called Class Permissions.

A presentation on the process will be held Nov. 23 from 10 – 10:45 a.m. Click here to join the Zoom meeting.

This meeting will be recorded and the recording will be posted to the BC ctcLink website.

SUBMITTING LEAVE

Interested in learning how to submit leave in ctcLink? Click
on the How to Submit Leave PowerPoint for instructions on how to request an absence (document courtesy of Edmonds College).

CTCLINK TERMINOLOGY

You can find a “cheat sheet” on terminology on the ctcLink Faculty webpage, under the “How Do I?” tab. Here’s a primer on some of the more common terms:

  • ctcLink takes the place of HP (also known as the Legacy System).
  • ctcLink is made up of multiple software, the primary being PeopleSoft.
  • Instructor Briefcase functions (class rosters and grade rosters) are Faculty Center functions (accessed by clicking on CS Staff Homepage, then Faculty Center).
  • Divisions are called Groups and Departments are called Orgs.
  • SIDs have been replaced by ctcLink IDs.
  • Class Search:
    • Departments are listed as Subjects.
    • Course # is listed as Catalog #.
    • Item # is listed as Class #.
  • Credits become Units.
  • ctcLink numbering system:
    • The first digit is the millennium (e.g., 2).
    • The second two digits are the academic year (e.g., Winter 2022 = 22).
    • The last digit indicates the term (ctcLink uses 1 for Winter, 3 for Spring, 5 for Summer, and 7 for Fall).
  • Prerequisites are Enrollment Requirements.
  • Register/Registration is Enroll/Enrollment.

ADDITIONAL RESOURCES

If you have questions or need help, there are a number of ways to get support:

  • Visit the ctcLink Faculty website. The Faculty: “How Do I?” page features directions to a variety of tasks related to ctcLink. The Faculty Important Events page offers times for live info sessions and workshops.
  • Search for an answer to your question on the ctcLink Reference Center.
  • If you forgot your ctcLink ID: use the ctcLink ID lookup tool.
  • Submit a ticket:
    • For HR questions: choose Human Resources.
    • For Finance questions (e.g., Travel and Expense vouchers): choose Finance.
    • For Faculty-related general support: choose ctcLink, then Faculty: General Support.
  • Click here to join the Faculty Advocate virtual support room.
    • Monday: 8 a.m. – 1 p.m.
    • Tuesday: 8 a.m. – 1 p.m.
    • Wednesday: 1 – 4 p.m.
    • Thursday: 12 – 3 p.m.
    • Friday: 11 a.m. – 2 p.m.
    • Additional faculty support will be provided during the following times:
      • Dec. 18-19: 10 a.m. – 2 p.m. (the weekend before grades are due)
      • Dec. 20: 8 a.m. – 8 p.m. (the day grades are due)

Email the Faculty Advocates team at: ctclinkfacultysupport@bellevuecollege.edu

Need more information on ctcLink? It can be found on our website.

ctcLink Website

If you have questions, please email your faculty advocates. And if you have suggestions on improving this email, we would enjoy hearing from you. Contact Yves Martin, Communications Manager, at: yves.martin@bellevuecollege.edu.

Last Updated November 16, 2021