Staff Training

Training Notifications

Training Notification: Requisitions

Join us to learn how to complete a requisition, resolve budget errors, and answer questions. Come ready to enter a requisition in ctcLink.

Please review the Requisition Guide and complete PU100 Requisitions Canvas course prior to attending. They will answer many questions and will help you understand what we are talking about during the session.

  • Nov. 23: 1 – 3 p.m.
  • Nov. 24: 10 a.m. – 1 p.m.
  • Nov. 29: 10 a.m. – 1 p.m.
  • Nov. 30: 1 – 3 p.m.
  • Dec. 1: 10 a.m. – 1 p.m.
  • Dec. 2: 1 p.m. – 3 p.m.

Join the Requisition Help Session on Zoom.

View the Requisition Step-by-Step guide.

Training Notification: Class Permissions for Staff

This presentation will be held on Nov. 23 from 11 – 11:45 a.m.

Join the Zoom meeting.

Training Notification: ctcLink HCM – Navigating in Talent Acquisition Management (TAM)

Learn the new hiring system available via ctcLink. Q&A will be available.
The presentation will be held on Dec. 7 from 1 – 2 p.m.

Join the Zooming meeting or visit the Finance Resource Center.

Recorded Presentations

Recorded Presentation: Class Permissions for Staff

View a presentation for class permissions for staff.

Recorded Presentation: Timesheets – Student & Hourly Employees

View a demonstration of how student and hourly employees submit timesheets, learn which code to choose and where to find help documents on the website.

Recorded Presentation: Timesheets – Classified Employees 

View a demonstration of how classified employees submit timesheets and where to find help documents on the website.

Recorded Presentation: Timesheets – Exempt & Faculty Leave Submission

View a demonstration of how exempt employees and faculty request and report absences, as well as where to find help documents on the website.  

Recorded Presentation: Timesheets – Approval Process for Managers 

View a demonstration of how managers approve timesheets and leave requests, as well as where to find help documents on the website. 

Recorded Presentation: Accounting Changes in ctcLink

View a presentation focused on changes to chartstrings, budget reporting, and item types.

Clickable image of woman using computer

Recorded Presentation: Academic Advising

View a demonstration on ctcLink and academic advising or check out this PowerPoint presentation

PowerPoint Presentations

PowerPoint Presentation: Class Search Transition (Oct. 28, 2021)

In this recorded presentation, Iulia Zavodov, Program Manager, Academic Affairs Office covers the following topics:

  • What is the PeopleSoft catalog and why does it matter?
  • What HYAL-CLN, OAB-LEC and other abbreviations in the SECTION field mean?
  • How do schedule data elements look in PeopleSoft Production environment?
  • What are the expectations for the transitions?

The presentation includes a Q&A session. Click here for the PowerPoint.

Canvas Training Overview

Staff will use the Human Capital Management (HCM) and Financial Self-Services applications on the ctcLink Gateway screen for the following personnel tasks:

  • Update personal information
  • Confirm salary schedule
  • Review benefits.
  • Change tax status
  • Create time sheets
  • Enter leave and absence requests
  • Submit expense reports

As a staff member, the first step to ensure a smooth transition to ctcLink is to learn what to expect from the new system. Completing the ctcLink Canvas trainings will provide foundational knowledge, so you will access ctcLink for the first time with confidence.   

The Canvas courses are high-level, self-paced, introductory courses designed to give you an overview of the new system. Browse available courses below and select the ones best suited to your role. 

You can self-register through the SBCTC’s registration site after you decide which courses are right for you. Need help? Ask your manager for guidance.

All Employees or Managers

All Employees – If you don’t work with student or employee data or financial information, you will still want to complete the training on employee self-service, as our current time and leave reporting system will be replaced with ctcLink.

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address. District Office staff should try selecting Seattle Central College.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

If you don’t work with student or employee data or financial information but supervise someone or manage a budget, you will want to complete the following:

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address. District Office staff should try selecting Seattle Central College.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

Student Services Employees

A common core of courses is set for all student services employees; additional courses are required for employees in specific functions/roles.

  • PeopleSoft Fundamentals
  • CC100 Campus Community (Student Information)
  • CS100 Student Self-Service
  • CH100 CS Staff Self-Service
  • ES100 HCM Employee Self-Service
  • EX100 Travel & Expenses: General User

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • CC100 Campus Community
  • CC101 Managing 3Cs & Message Center
  • CC201 3Cs Communications Setup
  • RA101 Admissions
  • RA201 Admissions: OAA Suspense Management

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • CA100 Advisor Self-Service
  • AS100 Academic Structure
  • AA100 Academic Advisement Rules
  • CC101 Managing 3Cs & Message Center
  • SR100 Curriculum Management: Course Catalog
  • SR101 Curriculum Management: Class Scheduling
  • SR102 Student Records: Beginning of Term Processes
  • SR103 Student Records: Enrollment Processes
  • SR105 Credentials Management: Evaluations & Transfer Credit
  • SR106 Credentials Management: End of Term & Graduation
  • SR107 Special Student Populations

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • AA100 Academic Advisement Rules
  • AS100 Academic Structure
  • CC101 Managing 3Cs & Message Center
  • SR100 Curriculum Management: Course Catalog
  • SR101 Curriculum Management: Class Scheduling
  • SR105 Credentials Management: Evaluations & Transfer Credit
  • SR106 Credentials Management: End of Term & Graduation
  • SR107 Special Student Populations (optional)
  • CE100 Continuing Education (optional)
  • CF100 Faculty Self-Service (optional)

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • CC100 Campus Community
  • CC101 Managing 3Cs & Message Center
  • CC201 3Cs Communications Setup
  • FA100 ISIR Processing
  • FA101 Managing 3Cs & Processing FA Applications
  • FA102 Awarding Financial Aid & SAP
  • FA103 Authorizing & Disbursing Financial Aid
  • FA104 Processing Pell Payments & Direct Loans
  • FA105 Processing Return to Title IC (R2T4)
  • FA106 Financial Aid Reporting (FISAP, SNG, URR)
  • FA107 Reconciliation, Including Work-Study
  • FA206 Intermediate Reporting (WCG, FISAP)
  • FA207 Intermediate Financial Aid Reconciliation
  • SF100 Tuition Calculation
  • SF106 Term Rollover

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • SF100 Tuition Calculation
  • SF101 Cashiering
  • SF102 Refunds
  • SF103 Payment Plans
  • SF104 Third-Party Contracts
  • SF105 Collections
  • SF106 Term Rollover
  • SF205 Intermediate Collections

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • CA100 Advisor Self-Service
  • CC101 Managing 3Cs & Message Center
  • SR107 Special Student Populations

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • AA100 Academic Advisement Rules
  • AS100 Academic Structure
  • CC101 Managing 3Cs & Message Center
  • CC201 3Cs Communications Setup
  • SF106 Term Rollover
  • SR102 Student Records: Beginning of Term Processes
  • SR103 Student Records: Enrollment Processes
  • SR104 Student Records: End of Term Processes
  • SR105 Credentials Management: Evaluations & Transfer Credit
  • SR106 Credentials Management: End of Term & Graduation
  • SR107 Special Student Populations
  • SR100 Curriculum Management: Course Catalog
  • SR101 Curriculum Management: Class Scheduling

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • MS100 HCM Manager Self-Service
  • EX101 Travel & Expenses: Approver
  • PU100 Purchasing: Requisitions
  • PU101 Purchasing: Purchase Orders

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

Finance and Administrative Employees

A common core of courses is set for all finance and administrative employees; additional courses are required for employees in specific functions/roles.

  • PeopleSoft Fundamentals
  • ES100 HCM Employee Self-Service
  • EX100 Travel & Expenses: General User

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • AM100 Asset Management
  • AP100 Accounts Payable
  • AR100 Accounts Receivable
  • AR200 Intermediate Accounts Receivable
  • BI100 Billing
  • BI200 Intermediate Billing
  • CT100 Treasury (Cash Management)
  • GL100 General Ledger Basics
  • GL200 Intermediate General Ledger
  • GL300 Advanced General Ledger

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • EX101 Travel & Expenses: Approver
  • PU100 Purchasing: Requisitions
  • MS100 HCM Manager Self-Service

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • CN100 Customer Contracts
  • GR100 Grants
  • GR200 Intermediate Grants
  • KK100 Commitment Control
  • PC100 Project Costing

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • PU100 Purchasing: Requisitions
  • PU101 Purchasing: Purchase Orders
  • PU102 Purchasing: Receipts and Maintenance
  • PU103 Purchasing: P-Card
  • AM100 Asset Management

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • EX100 Travel & Expenses: General User
  • EX101 Travel & Expenses: Approver
  • EX102 Travel & Expenses: Travel Admin/Finance

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

Human Resources (HR) and Payroll Employees 

A common core of courses is set for all HR and payroll employees; additional courses are required for employees in specific functions/roles.

  • PeopleSoft Fundamentals
  • ES100 HCM Employee Self-Service
  • MS100 HCM Manager Self-Service
  • HR100 HCM Core
  • EX100 Travel & Expenses: General User

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • HR200 Intermediate HCM Core
  • FW100 Faculty Workload
  • FW200 Intermediate Faculty Workload
  • TM100 Talent Acquisition Manager
  • AB100 Absence Management
  • TL100 Time and Labor

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • EX101 Travel & Expenses: Approver
  • PU100 Purchasing: Requisitions
  • PU101 Purchasing: Purchase Orders

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • PeopleSoft Fundamentals 9.2
  • ES100 HCM Employee Self-Service
  • EX100 Travel & Expenses: General Use
  • EX101 Travel & Expenses: Approver
  • PU100 Purchasing: Requisitions
  • MS100 HCM Manager Self-Service
  • AS100 Academic Structure

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

  • PeopleSoft Fundamentals 9.2
  • ES100 HCM Employee Self-Service
  • MS100 HCM Manager Self-Service
  • EX100 Travel & Expenses: General Use
  • EX101 Travel & Expenses: Approver
  • PU100 Purchasing: Requisitions
  • PU103 Purchasing: Procurement Cards

Click to enroll

  • Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  • Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  • When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

IT Staff

  • PeopleSoft Fundamentals 9.2
  • ES100 HCM Employee Self-Service
  • MS100 HCM Manager Self-Service
  • EX100 Travel & Expenses: General Use
  • EX101 Travel & Expenses: Approver
  • PU100 Purchasing: Requisitions
  • CC100 Campus Community

Click to enroll

  1. Complete the training registration form by first selecting your college and then verifying your existing Canvas account tied to your email address.
  2. Select the specific courses in which you want to enroll. Note: courses for employees vary by employee type and function. Refer to the courses listed above.
  3. When you next login to Canvas, the training courses you selected will be available under your course list.

Important Notes:

  • The courses are self-paced. Longer courses allow you to pause at certain points (end of modules) and continue at a later time so you do not need to complete the course all in one sitting.
  • Supervisors are provided reports of which employees have completed which courses.
  • Review the entire library of ctcLink training courses (links to SBCTC site).

Data Reporting (Queries)

How Do I …?

Guides and step-by-step instructions are available for most tasks. For queries, check out the Run a Report (Queries) button in the Staff “How Do I…?” section.

PeopleSoft and Legacy State Reporting

PeopleSoft Reporting (PSQuery)

For most users:

 For those who may need to create their own queries:

Information for Reporting Student Data
For Institutional Effectiveness or other employees reporting on PS student or instructions data, the following Campus Solutions courses are also recommended.

*Enroll in these training sessions online

  • CC100 Campus Community (Student Information)
  • AS100 Academic Structure
  • SR100 Curriculum Management: Course Catalog
  • SR101 Curriculum Management: Class Scheduling
  • SR105 Credentials Management: Evaluations & Transfer Credit
  • SR106 Credentials Management: End of Term & Graduation
  • SR107 Special Student Populations
  • CC101 Managing 3Cs & Message Center

Questions?

We hope you are as excited as we are to join the rest of Washington State’s Community and Technical Colleges in using ctcLink to serve our staff, faculty, and students. 

Please search the website or reach out to the following people with your questions:  

  • If you have questions about ctcLink,  please contact  Maria Rivas.  
  • If you have accommodation requests, please contact Elisabeth Heerema
  • If you have difficulties accessing your courses in Canvas, please contact IT support.  

Last Updated November 26, 2021