Vol. 7 – Monday, Nov. 15

What’s Happening?

  • Timesheets are due today! 
    • All hourly and classified staff need to submit a timesheet for this pay period to be paid.
    • Exempt staff should submit a timesheet only if they are reporting an absence.
    • Managers need to approve all employee timesheets by the end of business today.
  • In other news, P-cards are activated. You can resume making departmental purchases.
  • Students will receive ctcLink access on Wednesday, Nov. 17.

Upcoming Information Sessions

All-Faculty Meeting
Nov. 15: 1:30 – 3 p.m.

A19 Replacement in ctcLink  
Nov. 17: 2 – 2:30 p.m.

Hiring in ctcLink using TAM 
Dec. 6: 2 – 3 p.m 

Academic Advising 
Nov. 16: 1 – 2 p.m. 

Employee Reimbursements in ctcLink
Nov. 17: 3 – 3:30 pm

Visit the ctcLink website for more details on trainings.

Timesheet Demonstrations and Q & A

Student & Hourly Employee
Classified Employee 
Approvals for Managers
Exempt & Faculty Leave Submission

Based on questions that have come up, we’re putting together an FAQ from these sessions to get more information out faster. Check your Daily Update for when that information will be available.

Consider an ESS Refresher

Still feeling challenged with your timesheet? Consider going through Canvas classes again. TheES100 HCM Employee Self-Service might offer you some insights. We’re putting together a FAQ from these sessions to get more information out faster, but don’t forget the ESS refresher.

Helping Faculty Help Students

BC’s Faculty Advocate team has created a plan to help faculty support students through the change, which includes:

  • A student assignment in Canvas that walks students through the process of retrieving their ctcLink IDs (it also includes links to tutorials) 
  • An announcement about the ctcLink transition to read to students or drop into Canvas.
  • An all-faculty meeting (Nov. 15, 1:30 – 3 p.m.) that will include a demonstration by Student Services of the student registration process.
  • Information sessions with live walkthroughs of ctcLink faculty functions.
  • A planned assignment for registration.
  • Live Zoom support, email support, and request center ticketing support.
  • Faculty Center Walkthroughs: Nov. 12 at 10 a.m., 12 p.m., and 2 p.m. 
  • Live walkthrough of how to submit grades in ctcLink (dates and times to be announced).

Faculty advocates are also available daily to walk faculty through the process of setting up their ctcLink accounts and accessing the ctcLink Faculty Center for the first time. They will also have extra support hours when grades are due. Visit the Faculty ctcLink website for resources, hours, and links.

New Improvements to Class Search

The new-look public class schedule became available Oct. 19. Since then, the Academic Affairs Office has collected feedback from students, faculty, and staff on what they like and what can be improved. Several changes have now been implemented:

  • CCN and non-CCN courses can now be viewed together by selecting the desired ‘Academic Organization.’
  • ‘Subject’ is no longer a required field, enabling a more flexible approach to how additional filters are used.

Feedback will continue to be accepted and appreciated. It is an iterative process. If you see an issue with a course or have feedback, please submit a Request Center ticket.

Student Communications

Are you interested in how BC is communicating with students regarding the transition to ctcLink? Go to the student section of the ctcLink website. You’ll be able to read the latest news and communications. 

Employee Emergency Contact Information & Personal Information  

Please take this opportunity to update your emergency contact information and direct deposit information – but please do not edit anything else. HR will be updating personal details and you may make edits after Dec. 1. Visit the How Do I section of the website for how-to guides on updating emergency contact and direct deposit information. 

A few things:   

  • Are you not receiving timesheet notifications? Are you receiving bounce-back emails when submitting timesheets? Changing your preferred email in ctcLink won’t fix it. You’ll need to submit a ticket to IT to update your email address to whichever address you want to receive timesheet notifications.
  • Past paystubs are still visible here.
  • If you have Finance security question, see our news article here.  

There are some areas of ctcLink we aren’t using, such as the vaccination attestation tile or the advisor center for students. If you are unsure, please ask.

Last Updated November 16, 2021