Vol. 8 – Tuesday, Nov. 16

What’s Happening?

  • P-cards are reactivated. You can resume making departmental purchases.          
  • Finance, Human Resources and Payroll Offices are open with limited service. 
  • Requisitions, Quick Invoice, Travel & Expense, and Expense Report (Employee Reimbursement) operations are ready for submissions.
  • Human Resources will accept requests for new hires starting Dec. 1. 

What’s happening for students?

  •      Students will receive ctcLink access tomorrow, Wednesday, Nov. 17 via text, email, and Canvas notification. 
  • Virtual Support for student activation is available: 
    • This week: Nov. 17-18, 8 a.m. – 5 p.m. / Nov. 19, 9 a.m. – 4 p.m. 
    • Next week: Nov. 22-24, 8 a.m. – 5 p.m. 
  • On-site ctcLink Student Support for account activation will be available in the U Building: 
    • This week: Nov. 17, 18, 9 a.m. – 4 p.m.  
    • Next week: Nov. 22-24, 9 a.m. – 4 p.m. 
  • Visit the student website for more details about support and tutorials.  
  • See the ‘Helping Faculty Help Students’ section for more information about the Faculty plan. 
  • Are you interested in how BC is communicating with students regarding the transition to ctcLink? Go to the student section of the ctcLink website. You’ll be able to read the latest news and communications.  

Invoice Payment 
Do you have an invoice that you need to submit for payment? Check out the Purchasing Decision Tree in the Finance Purchasing Guide. It’s also not too late to take the A19 Replacement in ctcLink training. Finance staff recommend revisiting the Canvas course PU100 Purchasing: Requisitions prior to attending the training.  

ctcLink Purchasing Tree 

graphic representation of the college purchasing tree

ctcLink & Academic Advising
Nov. 16, 1 – 2 p.m.

A19 Replacement in ctcLink   
Nov. 17, 2 – 2:30 p.m.  

Class Search Demo for Students
Nov. 23, 1:30 – 2 p.m. Students: learn how to navigate BC’s new class search function and learn tips and tricks to help you register. 

Hiring in ctcLink using TAM 
Dec. 6: 2 – 3 p.m 

Employee Reimbursements in ctcLink 
Nov. 17, 3 – 3:30 p.m. 

Class Permissions for Faculty
Nov. 23, 10 – 10:45 a.m. 

Class Permissions for Staff 
Nov. 23, 11 – 11:45 a.m.

Most meetings will be recorded and posted on the ctcLink website.

ctcLink Lingo 

  • Divisions are called groups. Departments are called orgs. 
  • SIDs have been replaced by ctcLink IDs.         
  • Class Search: 
    • Departments are listed as Subjects. 
    • Course # is listed as Catalog #.   
    • Item # is listed as Class #. 
  • Credits become Units.         
  • ctcLink numbering system 
    • The first digit is the millennium (e.g., 2). 
    • The second two digits are the academic year (e.g., Winter 2022 = 22). 
    • The last digit indicates the term (ctcLink uses 1 for Winter, 3 for Spring, 5 for Summer, and 7 for Fall).         
  • Prerequisites are Enrollment Requirements.       
  • Register/Registration is Enroll/Enrollment.  

Employee Emergency Contact Information & Personal Information   
Please take this opportunity to update your emergency contact information and direct deposit information – but please do not edit anything else. HR will be updating personal details and you may make edits after Dec. 1. Visit the How Do I section of the website for how-to guides on updating emergency contact and direct deposit information.  

A few things:  

  • Are you not receiving timesheet notifications? Are you receiving bounce-back emails when submitting timesheets? Changing your preferred email in ctcLink won’t fix it. You’ll need to submit a ticket to IT to update your email address to whichever address you want to receive timesheet notifications.        
  • If you have Finance security questions, see our news article here.

There are some areas of ctcLink we aren’t using, such as the vaccination attestation tile or the advisor center for students. If you are unsure, please ask.

Consider an ESS Refresher  
Still feeling challenged with your timesheet? Consider going through Canvas classes again. The ES100 HCM Employee Self-Service might offer you some insights. We’re putting together a FAQ from these sessions to get more information out faster, but don’t forget the ESS refresher! 

New Improvements to Class Search  
The new-look public class schedule became available Oct. 19. Since then, the Academic Affairs Office has collected feedback from students, faculty, and staff on what they like and what can be improved. Several changes have now been implemented:         

  • CCN and non-CCN courses can now be viewed together by selecting the desired ‘Academic Organization.’          
  • ‘Subject’ is no longer a required field, enabling a more flexible approach to how additional filters are used. 

Feedback will continue to be accepted and appreciated. It is an iterative process. If you see an issue with a course or have feedback, please submit a Request Center ticket.  

Helping Faculty Help Students  
BC’s Faculty Advocate team has created a plan to help faculty support students through the change, which includes:          

  • A student assignment in Canvas that walks students through the process of retrieving their ctcLink IDs (it also includes links to tutorials)        
  • An announcement about the ctcLink transition to read to students or drop into Canvas.  ·         
  • An all-faculty meeting was held Nov. 15 that included a demonstration by Student Services of the student registration process.        
  • Information sessions with live walkthroughs of ctcLink faculty functions.      
  • A planned assignment for registration.       
  • Live Zoom support, email support, and request center ticketing support.        
  • A Faculty Center Walkthrough was held Nov. 12.          
  • Live walkthrough of how to submit grades in ctcLink (dates and times to be announced). 

Faculty advocates are also available daily to walk faculty through the process of setting up their ctcLink accounts and accessing the ctcLink Faculty Center for the first time. They will also have extra support hours when grades are due. Visit the Faculty ctcLink website for resources, hours, and links.  

Last Updated November 17, 2021