VOL. 13 – December 20, 2021

Teaching is truth mediated by personality.

Phyllis Brooks


  • Grades are Due Today
  • Submitting Grades
  • Canvas Early Publication
  • Canvas Messaging
  • Academic Advisement Reports are Now Available
  • Additional Resources


Dec. 20 – Fall Quarter grades due 

Dec. 23-24 – College closed

Dec. 31
 – College closed 

Jan. 3 – Winter Quarter begins 


The Faculty Advocates team is holding walkthroughs on how to submit grades today. The presentations will take place today at 10 – 10:30 a.m. and 12 – 12:30 p.m.

(The previously scheduled 2 – 2:30 p.m. walkthrough has been canceled.)

Join here on ZOOM.


A few reminders about submitting grades:

  • Use the Save button at the bottom of the Grade Roster page frequently.
  • Once you have set the Approval Status to “Approved” and saved grades, they are saved. The grades you submitted will be locked. You will be unable to edit them without changing the approval status.
  • You will not receive a message or checkmark in ctcLink (like you did in Instructor Briefcase) confirming that your grades were successfully submitted.
  • You can ignore the “Unsaved Data” message at the top of the Grade Roster page – as long as you have saved the data.

These instructions and more grading resources are available on the ctcLink Faculty website, under the “Faculty: How Do I?” section.


The move to ctcLink allows faculty to populate classes earlier than previous quarters. Those who choose to publish their courses early may also wish to use the Canvas messaging feature to reach out to students enrolled in their courses. Sending a syllabus or reading list is a possible option.

Remember, Canvas Messenger and official college email are the recommended method for contacting students prior to and during the instructional period.


It is vital that students take care of a couple of tasks in ctcLink as soon as possible. Since students do not always check their BC email, faculty are the most reliable channel for this message.

Please post the following announcement in Canvas after your Winter Quarter classes are published.

Subject line: Important Tasks to Complete in ctcLink

Announcement: Welcome to Winter Quarter. Thank you for activating your ctcLink account. Please follow the steps listed below:

  1. Set preferred contact methods in ctcLink. This will allow you to receive important correspondence from your instructors and the college. To update this information, click on Student Homepage, Profile, Contact Details, click on + to add an email address and a phone number, and check the “Preferred” box next to your preferred email address and phone number.
  2. Ensure your Program of Study/Major is accurate in ctcLink for graduation purposes (and so you don’t encounter any issues with your funding source).

Follow these steps to check your Academic Program:

  • Log in to ctcLink and visit the student portal.
  • Select the Academic Progress tile.
  • From the left side panel, select Expected Graduation Term.
  • View your Academic Program.

Please note:

  • To update this information, you can submit the Academic Program Change Request form.
  • Changes can only be made in between quarters by the Enrollment Services office.
  • Submit your form no later than the 10th day of the quarter, Jan. 13. Changes made after this date will not go into effect until spring quarter.


Academic Advisement Reports (AARs) help students and their advisors plan their education. They replace the former degree audit and provide more detailed information – information that can help a student view what program requirements they’ve completed, what they still must complete, and how they can complete them.

There’s a lot of work that went into making them available in ctcLink, and there’s some that still needs to be done. While most degrees and certificates with large enrollments are now built in ctcLink, a few of the programs with lower enrollment are still being built. That said, a majority of students can now run an AAR. View a demonstration of the new tool here.

Please note: When you let students know about this feature, it’s important to advise them that this is best used to check program progress for 2020–21 requirements and beyond. Students who started a program before 2020 should reference the former degree audit (as it contains the most relevant requirements).


If you have questions or need help, there are a number of ways to get support:

  • Submit a ticket:
    • For HR questions: choose Human Resources.
    • For Finance questions (e.g., Travel and Expense vouchers): choose Finance.
    • For Faculty-related general support: choose ctcLink, then Faculty: General Support.

Need more information on ctcLink? It can be found on our website.

ctcLink Website

If you have questions, please email your Faculty Advocates. And if you have suggestions on improving this email, we would enjoy hearing from you. Contact Yves Martin, Communications Manager, at: yves.martin@bellevuecollege.edu.

Last Updated January 3, 2022