MyDRC User Guide

MyDRC Tutorials

Students, Faculty, and Staff: Need some help familiarizing yourself with MyDRC?  Look no further!  As modules of the DRC’s new database are put into use the DRC will be providing comprehensive explanations of how to make use of the newly available functions.  In some cases we will also publish briefer, step-by-step “Quick Reference” guides for common, frequently repeated processes.   Currently, we have the following tutorials available:

Staff Tutorials

Notetakers

Creating a MyDRC User Profile

Part I of Completing the MyDRC Notetaker Sign-up

After completing the hiring process all Notetakers must sign-up to use MyDRC, the DRC’s student database.  The first tutorial walks a notetaker through the process of creating a MyDRC user profile and completing the personal information sections of the notetaker application in MyDRC.  In order to complete this process, you will need:

  1. A Bellevue College SID#
  2. A Bellevue College email address (and password)
  3. Local address information

NOTE:  This process does NOT work for students who are registered with the DRC to receive accommodations because you will already have a MyDRC user profile.  If you are a current student registered with the DRC and would like to be or have already been approved to be a notetaker, please stop by the DRC Front Desk and ask them to add a “Notetaker Employee Profile” to your User Profile.  After that, please continue on to the next tutorial in order to request notetaking assignments.

Requesting a Notetaking Assignment

Part II of Completing the MyDRC Notetaker Sign-up

After Creating a MyDRC User Profile, and at the beginning of every quarter for which you wish to be a notetaker, students can use the following tutorial to walk through the process of Requesting a Notetaking Assignment, Submitting a Notetaker Contract, and Verifying Your Classes.  This specific process is only for students seeking to take notes for the classes n which they are enrolled.  In order to complete this part of the MyDRC Notetaker Application you will need:

  1. Your Bellevue College email address (username) and password.
  2. A list of CRNs (Course Registration Numbers) for the courses in which you are enrolled and would like to take notes.
  3. To have created a MyDRC User Profile.

PLEASE NOTE: If you are not currently enrolled in classes OR you are interested in taking notes for classes other than ones you are enrolled in, please visit the DRC Office to be assigned to a class(es) based on prioritized needs.  DRC Staff can either match you with a notetaking assignment or provide you with the CRNs you will need in order to complete the process outlined in the following tutorial.

Student Tutorials

Downloading Notes from MyDRC

When a notetaker uploads notes to MyDRC an email will be sent to all students in the class who have confirmed their notetaking services request, to inform them that notes are available for download.  Additionally, students who have opted in to the SMS (Text Messaging) feature and selected Notetaking Services will also receive text notifications whenever notes for their classes are uploaded to the system.  Notes uploaded by notetakers will be kept in MyDRC for the entire quarter and may be downloaded as often as a student needs at any time during the quarter.  This may become particularly useful if notes are misplaced or in order to keep study materials organized as Finals approach at the end of the quarter.  Below is a tutorial on how to access and download notes, once they’ve been uploaded.

!NEW!  Confirming a Notetaking Services Request

The Notetaker Services module will streamline a lot of the notetaker processes in the DRC office and should make it much simpler and quicker for students with notetaking accommodations to receive their notes.  It will also make it simpler for notetakers to deliver notes to students will consolidate the processes of the DRC staff in recruiting and placing notetakers in classes.

The first step in the new process for students after requesting accommodations is confirming Notetaking Services request for each class so the DRC knows which classes need notetakers and which do not.

The following tutorial will introduce DRC students to the Notetaking Services module of MyDRC, explain why it’s necessary for students to confirm their requests for each class, and provide thorough instructions of exactly how to confirm a Notetaking Services Request.

How to Log-in to MyDRC

Whether it’s your first time or you just need a refresher, here’s how you log-in to MyDRC!

Initial Access Form

The MyDRC Initial Access Form is the form students new to the DRC should fill out in order to enroll with the department and schedule their first conversation with an access coordinator or specialist.

Requesting Accommodations

At the beginning of every quarter, students registered with the DRC and taking classes at BC should request accommodations as soon as possible after registering for classes so that the DRC can begin the processes involved in providing those accommodations.  While usually requested at the beginning of each quarter, accommodations can be requested at any time during the quarter – however they only go into effect once requested and cannot be applied retroactively.  The tutorials below go over the process for requesting accommodations through MyDRC in-depth.

Submitting an Exam Request

The Alternative Testing Module of MyDRC is back up and running for students to use!  For those students whose instructors have chosen to complete the Online test Proctoring Form, you can schedule all of your tests online!  And it automatically notifies your instructor too!  Check out the tutorials below to find out how!

Quick Reference

A brief, one page “How To” for submitting an exam request designed for students who have already gone through the process and may not need all of the details, but could use a couple of reminders about how the specific steps:

If your instructor has chosen to stick with using the Green Test Proctor Request forms for now, then please continue using those or have a conversation with your instructor about filling out the MyDRC Test Proctoring Form so you can use MyDRC.

Modifying and Canceling Exam Requests in MyDRC

Sometimes, things change.  Sometimes school is canceled, sometimes tests get moved, and – if you’re lucky – sometimes they get canceled altogether!  This helpful new tutorial from MyDRC walks you through how to Modify or Cancel existing Exam Requests, as well as points out some of the issues that can arise during each of the processes.

NEW!  Rescheduling Exam Request

Occasionally it becomes necessary for DRC staff to make a request for students to adjust their testing appointment time, date, location, accommodations, or some combination thereof.  Sometimes the request may be even more complicated than that!  When this is necessary the DRC staff can submit a request through MyDRC which notifies students of the required change.  The following tutorial will walk students through how to resolving a Reschedule Exam Request:

Faculty Tutorials

Completing the MyDRC Test Proctoring Form

In the Winter of 2017, the DRC started using a new database, MyDRC, with the purpose to centralize and streamline many of the DRC processes, increase information sharing with both students and faculty, and make it simpler for faculty to provide accommodations.  We are now unveiling the Alternative Testing Module of MyDRC which will automate many of the processes around alternative testing accommodations that were previously done manually by students, faculty, and the DRC.  The first part of that process is for faculty to complete the Alternative Testing – Test Proctoring Form which can replace the Green Proctor Request Forms used previously; instead of filling out a proctor form for every student and every test, one online form will be submitted at the beginning of the quarter PER CLASS and duplicated for all students in that class!

Uploading an Exam or Adding Instructions to MyDRC

Another feature of the Alternative Testing Module in MyDRC is the ability for instructors to upload exams from an email notification or reminder directly to MyDRC where it is attached to their student’s exam request.  Just like the MyDRC Test Proctoring Form, instructors only need to upload an exam for one student and MyDRC can duplicate it for all DRC students in the same class.  Another neat feature is that you can actually upload 5 different files using the same link – so if the test has multiple components or needs to be broken down in order to meet the file size limits you can reuse the same link to upload additional files.

A recently added component of this feature is the ability to add one-time instructions to an existing MyDRC Test Proctoring Form – whether it be changing the amount of time allowed for a test, the materials allowed for a test, or anything!  Using the same link to upload an exam will allow instructors to add instructions to a student’s test!  See the tutorial below for more details.

NOTICE: File size limits have been increased to 3MB!

Exam Upload Quick Reference

Unlike tests, which when uploaded are copied to everyone in the same course, exam instructions are one time events – they are only applied to the student whose link was used.  Clicking on the same link a second time does NOT allow instructions to be added or edited – it will only allows changes made to be viewed.  Please contact the DRC with any questions.

Last Updated September 11, 2018