VOL. 9 – December 6, 2021

I entered the classroom with the conviction that it was crucial for me and every other student to be an active participant, not a passive consumer.

bell hooks

IN THIS ISSUE

  • Grade Rosters are Now Available
  • Grade Entry in ctcLink
  • Helping Students with Permission Numbers & Enrollment
  • Out-of-Office Reminders
  • Additional Resources

IMPORTANT DATES

Dec. 12 – Final day to withdraw with a “W” 

Dec. 14-16 – Final Exam period 

Dec. 16 – Fall Quarter ends 

Dec. 20 – Fall Quarter grades due 

Dec. 23-24 – College closed

Dec. 31
 – College closed 

Jan. 3 – Winter Quarter begins 


GRADE ROSTERS ARE NOW AVAILABLE

Fall Quarter grade rosters are now available in the ctcLink Faculty Center. Log on at gateway.ctclink.us.

Faculty may make canges to their grade rosters up to December 20. If grade changes need to be made after saving an Approved roster, change the status back to Not Reviewed. This will allow for the necessary grade changes.

Once the grade changes are complete, make certain to change the Approval Status back to Approved before saving. (In fact, remember to click Approved to save all entries.)

To report any difficulty with the process of entering grades or problems with the grading deadline, please reach out to the Faculty Advocates team. 


GRADE ENTRY IN CTCLINK

The grading period will begin Monday, Dec. 13 and end on Wednesday, Dec. 20.  

Need some guidance? An instructional video and training document are available on the ctcLink website. Visit the Faculty “How Do I…?”page under the “Classroom” grouping. 

Additionally, the Faculty Advocates team will hold grade submission walk-throughs during the following times: 

  • Dec. 13: 10 – 10:30 a.m., 12 – 12:30 p.m. and 2 – 2:30 p.m. 
  • Dec. 14: 10 – 10:30 a.m., 12 – 12:30 p.m. and 2 – 2:30 p.m. 
  • Dec. 20: 10 – 10:30 a.m., 12 – 12:30 p.m. and 2 – 2:30 p.m. 

Join here on ZOOM.


HELPING STUDENTS WITH PERMISSION
NUMBERS & ENROLLMENT

Students may request permission numbers beginning Dec. 27-30. There are few things to keep in mind when assisting students:

  • A student’s Program of Study/Major must be accurate in ctcLink for graduation purposes. To update this information, students can submit a ticket to Student Central (Type: Evaluations and Graduation). 
  • Changes must be updated in ctcLink by the 10th day of each term (8th day for Summer Quarter). Changes made after this date will go into effect during the next quarter.  
  • Students with direct questions about unmet enrollment requirements or time conflicts need to submit a ticket to Student Central (Type: Enrollment Services/Registration).  
  • The ticket needs to identify the exact course and class number requested, along with the blocking error. Screenshots of the error message are helpful.  
  • Remind students that courses with an ampersand in the course title have common course numbering (CCN) and can be used for transfer credit at other institutions.  
  • These courses are listed separately on the Subject (Department) drop-down list in ctcLink. For example, when students are searching for ENGL& 101, they need to look for English [CCN] in the Subject drop-down list.  
  • When students are searching for a non-transferrable English course, for example ENGL 99, they need to look for English in the Subject drop-down list. The same holds true for other departments that offer courses for transfer credit.  
  • Faculty should contact their division staff if they require a permission number for students to enroll in a classIt is up to each departmenton how they will handle disbursement of permission numbersThe programs directory is a good source for contact numbers.

OUT-OF-OFFICE REMINDERS

It is recommended that faculty post out-of-office reminders in order to help support students who may have questions about ctcLink. A sample message is posted below: 

Thank you for your email. I will be out of the office until Jan. 3, 2022.  

If you need assistance with ctcLink or course enrollment, please visit the ctcLink for Students page for more information.

If that does not resolve the issue, you can also submit a ticket for support. When creating a ticket to assist you with enrolling in a class, title the ticket “Contact Enrollment Services”.  

For in-person support, you have two options: 

Student Virtual Support 

MON –THU: 8 a.m. – 5 p.m. 

FRI: 8 a.m. – 4 p.m. 

Join on Zoom 

Student On-Campus Support 

MON – THU: 9 a.m. – 4 p.m. 

U Building 


ADDITIONAL RESOURCES

If you have questions or need help, there are a number of ways to get support: 

  • Submit a ticket:
    • For HR questions: choose Human Resources.
    • For Finance questions (e.g., Travel and Expense vouchers): choose Finance.
    • For Faculty-related general support: choose ctcLink, then Faculty: General Support.
  • Click here to join the Faculty Advocate virtual support room.
    • Monday: 8 a.m. – 1 p.m.
    • Tuesday: 8 a.m. – 1 p.m.
    • Wednesday: 1 – 4 p.m.
    • Thursday: 12 – 3 p.m.
    • Friday: 11 a.m. – 2 p.m.
    • Additional faculty support will be provided during the following times:
      • Dec. 18-19: 10 a.m. – 2 p.m. (the weekend before grades are due)
      • Dec. 20: 8 a.m. – 8 p.m. (the day grades are due)

Need more information on ctcLink? It can be found on our website.

ctcLink Website


If you have questions, please email your faculty advocates.  And if you have suggestions on improving this email, we would enjoy hearing from you. Contact Yves Martin, Communications Manager, at: yves.martin@bellevuecollege.edu.

Last Updated December 10, 2021