Zoom Meetings

To ensure that all Bellevue College Zoom users are able to hold safe, secure, and private meetings and class sessions, the college has established a new sign-in method for all BC Zoom users – students and faculty alike. The new sign-in method is called “Single Sign-On” (SSO). All BC Zoom users should start using this method to sign in to Zoom.

 

All BC Zoom users should use SSO (Single Sign-On) to sign in to Zoom

Zoom class meetings, in particular, should be set up to require attendees to use SSO. Here are the quick instructions:

  1. To require your meeting attendees to sign in through the BC authentication system, in your Zoom class meetings, enable “Only authenticated users can join: Sign in to Zoom.”
  2. In your regular Zoom settings, disable “Allow participants to rename themselves.” This will make it so that, when real BC users authenticate, we will know who disruptors are.
  3. Sign in to Zoom via Single Sign-On (SSO) here: https://zoom.us/web/sso/login?en=signin. Our “domain” is bellevuecollege (one word, no spaces). Please include this link and domain information with your meeting links.
  4. You should NOT sign in to Zoom using the “normal” way (where it says “Enter your email” and “Enter your password”).

The Zoom login screen may look like this:

Sign in using BC email and Password

or like this:

Zoom sign-in screen, vertical layout

When Zoom asks for your “company domain,” type in bellevuecollege

Zoom Single Sign-On: domain should be bellevuecollege

Students

  • If you are attending a Zoom meeting as a participant, you do need to login here: https://zoom.us/web/sso/login?en=signin
  • When it asks for your company domain, type in: bellevuecollege
  • After you’ve signed in to Zoom using the SSO option, when you join your class meetings, Zoom will recognize you as a Bellevue College student.
  • If you wish to meet with classmates or other students, you may use Microsoft Teams.

Faculty

Step 1: Get a faculty Zoom account

  1. Request a Zoom account with the ITS TDX system
  2. Once the account is created look in your Bellevue College email for an automated email from the Zoom team. The email will provide a URL confirmation link for account activation. Allow at least 24 hours for the account to fully activate.

Step 2: Start using Zoom

  • Sign into Zoom here: https://zoom.us/web/sso/login?en=signin
  • For “domain,” enter bellevuecollege (one word, no spaces.)
  • Download and install the Zoom app to your computer.
  • Use the Zoom icon on your desktop to launch the tool.

2a. Considerations when setting up meetings

    • Who is attending the meeting/event?
    • Specifically, will students be in the meeting?
    • What day is the meeting/event?
    • Is it a recurring meeting?
    • What time is the meeting/event?
    • How long is the meeting?

2b. Considerations for recording Zoom meetings

    • Meetings can be recorded.
    • Who is attending the meeting/event?
    • Specifically, will students be in the meeting? If so, then, according to FERPA rules, you must keep student “personally identifying information” private to that class. This can be solved by moving your class recordings into Panopto and setting up sharing permissions so that only that class can view them.
      • If you use Panopto, all of your Zoom Cloud recordings are automatically moved to Panopto, into your My Folder > Meeting Recordings folder.
      • Further integration can be set up so that individual Zoom meeting ID recordings can be sent to a particular Panopto class folder.
      • See Step 7 Sharing below for more info.
      • If you are not using Canvas and Panopto, you could Save recordings locally on your computer. You could then upload them to your BC OneDrive or to BC’s Microsoft Stream site.
    • How to Keep Uninvited Guests Out of Your Zoom Event

2c. Faculty host settings

    1. Sign in to Zoom via Single Sign-On (SSO) here: https://zoom.us/web/sso/login?en=signin. Our “domain” is bellevuecollege (one word, no spaces). Please include this link and domain information with your meeting links.
    2. In the navigation panel, click Settings.
    3. Disable “Allow participants to rename themselves.”

Zoom settings: disable "allow participants to rename themselves"

    1. Navigate to the Recording tab and verify that the Cloud Recording setting is enabled.
      • When you record a meeting and choose Record to the Cloud, the video, audio, and chat text are recorded in the Zoom cloud.
      • Cloud recording files can be downloaded to a computer or streamed directly from the Zoom Cloud via a web browser.
      • If you use Panopto, your Zoom Cloud recordings will automatically moved into Panopto.
      • If you don’t use Panopto, then you should download your recordings to your local computer, then delete them from the Zoom cloud. Bellevue College has very limited storage space in the Zoom Cloud.

Step 3: Schedule a meeting

  1. Click on the Schedule icon.
  2. Select your meeting settings. Suggestions:
    1. Add a Topic, Select a Start time: While this can help participants remember when the meeting starts, in truth, you can start the meeting at any time.
    2. Add the duration: Choose the approximate duration of the meeting. Like the start time, this is only for scheduling purposes. The meeting actually continues until the host or co-host “Ends the meeting for All.”
    3. Optional: Require meeting password, you can select and input your meeting password here.
      1. If you choose this, the password is built into the meeting’s URL. So, before you share the link, remove the password from the end of the URL.
      2. Share the password with invitees through a different channel than you share the link/URL. For example, if you post the meeting’s link/URL on your Canvas site, then send the password to your students via email. Attendees will need both pieces of information to connect with your meeting.
      3. Joining participants will be required to enter the password before connecting to your meeting.
    4. Under Meeting Options:
      1. Optional: Consider enabling the waiting room. This will hold attendees in a holding area “outside” your meeting. The host and co-host will see these people in the participants list, where you can let them in one at a time or en masse.
      2. REQUIRED: Definitely DO ENABLE “Only authenticated users can join: Sign in to Zoom.” This requires attendees to sign in via SSO (their Bellevue College account). In conjunction with the attendee signing in with their BC credentials, this should keep unwanted people from gaining access to your class meetings.

Zoom meeting settings: Only authenticated users can join.

Step 4: Share the meeting link

  1. Once you have saved the meeting, it will be assigned a unique Zoom link/URL. Copy and paste this link in Canvas, in an Announcement, Module, Assignment, Page, etc.
  2. Please remember to also include the link to Zoom’s Single Sign-On page, and the instructions for entering “bellevuecollege” as our domain.
  3. Do not post your class meeting links publicly. The fewer the people who know your Class meeting’s address, the better.
  4. How to Keep Uninvited Guests Out of Your Zoom Event

Step 5: Start a Zoom meeting

  1. Sign in (via SSO) at https://zoom.us/web/sso/login?en=signin.
  2. Click on the Meetings tab (on the left).
  3. Click on the meeting you wish to start.
  4. Click the blue “Start this Meeting” button, top right.
  5. The Zoom app on your computer will open, and start the meeting.
  6. Take attendance before you start your class, if this a Synchronous class session.
  7. If you are recording the session, please announce to the class, “this session is now being recorded.”

Step 6: End the meeting

  1. Click the red “End this Meeting” button at the bottom right end of your Zoom app’s control bar.
  2. In the ensuing dialog box, choose “End Meeting for All.”

Step 7: Sharing the meeting recording

  1. If you use Panopto in Canvas, your Zoom Cloud recordings are automatically moved into Panopto, in the “Meeting Recordings” folder of your “My Folder.”
  2. It is possible to set up a further integration between Zoom and Panopto, in which recordings of particular Zoom meeting IDs (class recordings, for instance) are moved into the appropriate class folder in Panopto. See our Zoom-to-Panopto 2: Class Recordings to Class Folder page for more info and instructions.
  3. If you are not using Canvas and Panopto, you could Save recordings locally on your computer. You could then upload them to your BC OneDrive or BC’s Microsoft Stream site. Stream is Microsoft’s video-hosting-and-streaming site.

 

Last Updated April 22, 2020