Run meetings in Zoom and keep recordings in Panopto

Note: Please review ZOOM and FERPA compliance.

We understand that many faculty, particularly since the COVID-19 pandemic began, want to hold their class meetings synchronously, record those meetings, and make the recordings available to the students in that class to watch later. Thanks to our recent Zoom-to-Panopto integration, Bellevue College now automatically moves Zoom Cloud recordings into your Panopto folder, and potentially to a particular Canvas class, where only you can see them, and/or allow only your students access to them. Here’s how. (Note that there’s “extra credit” at the end.)

Step 1:Before you start, consider your Zoom settings

Recording settings

    • Meetings can be recorded.
    • Zoom asks you to choose to record meetings to either the Cloud or to your Computer.
    • When recording to the Zoom Cloud, recordings are automatically saved into your Panopto “My Folder.”
    • Recording to your computer precludes automatic copying of Zoom recordings to Panopto. If you are not using Canvas and Panopto, but still want to record your Zoom meeting, then record the meeting to your local computer.
    • How to Keep Uninvited Guests Out of Your Zoom Event.

Moderator settings

    1. You can set your default meeting settings.
    2. Sign in to the Zoom web portal – https://bellevuecollege.zoom.us
    3. In the navigation panel, click Settings.
    4. When you have chosen to record a meeting to the Cloud, the video, audio, and chat text are saved, by default, to your Panopto “My Folder.” If you wish particular class recordings to be viewable by those students, we recommend that you do a one-time connection between your Zoom Meeting ID and your Canvas class in Panopto. You may also manually manage recording files by logging in to Panopto via Canvas and moving recordings to another (class) folder.
    5. Zoom Cloud recordings will automatically be copied into your Panopto My Folder > Meeting Recordings folder.

Zoom global default settings

    • Zoom sets many of your meeting settings itself. You may change these.
    • Three Zoom features are disabled by default: Annotation, Whiteboard, and Chat.
    • If these features support your pedagogical objectives, you can easily turn them back on.
    • If you do enable chat, we strongly recommend that you leave private chat between participants disabled.
      • Sign in to the BC Zoom web portal at https://bellevuecollege.zoom.us
      • In the left sidebar, click Settings, and then click In Meeting (Basic).
      • Scroll down to find the setting you want to turn on (or use CTRL+F or Command+F and search for “Chat,” “Annotation,” or “Whiteboard”.
      • Toggle on the chosen setting(s).

Step 2: Start a Zoom meeting

  1. Click on Join the meeting link.
  2. Take attendance before you start your class if this a Synchronous class session. You could also use Zoom’s polling feature to track respondents.

Step 3: Manage the meeting

Some potential problems, and how to solve them:

  • Do not allow another participant to remotely control your screen.
  • We recommend adding a Waiting Room to your class meetings. This way, you will see who wants in and can admit your students one by one. You do not want random people in your public event to take control of the screen and sharing unwanted content with the group. You can restrict this — before the meeting and during the meeting in the host control bar — so that you’re the only one who can screen-share.
  • To prevent participants from screen sharing during a call, using the host controls at the bottom, click the arrow next to Share Screen and then Advanced Sharing Options.
    • Under “Who can share?” choose “Only Host” and close the window. You can also lock the Screen Share by default for all your meetings in your web settings.
  • Mute participants: Hosts can mute/unmute individual participants or all of them at once. Hosts can block unwanted, distracting, or inappropriate noise from other participants. You can also enable Mute Upon Entry in your settings to keep the clamor at bay in large meetings.
  • Turn off file transfer: Toggle this off to keep the chat from getting bombarded with unsolicited pics, and other content.
  • Disable private chat: Restrict participants’ ability to chat among themselves while your event is going on and cut back on distractions.

Step 4: Start a cloud recording, end the meeting

Note: Only hosts and co-hosts can start a cloud recording. If you want a participant to start a recording, you can make them a co-host or use local recording. Recordings started by co-hosts will still appear in the host’s recordings in the Zoom web portal.

To record a meeting to the cloud:

1. Start a meeting as the host.

2. Click the Record button in the Zoom toolbar.

3. Select Record to the Cloud to begin recording.

4. To pause a recording, click Pause Recording. This keeps the same meeting, but just pauses the recording, so that when you un-pause, the recording is appended to the previous recording file.

5. If you click Stop Recording, an entirely new video file will begin.
Zoom cloud recording options

Zoom pause recording option

6. To end the recording for good, click End Meeting For All. This also closes out the meeting and kicks out all participants.

7. Once the meeting has ended, the recording will be processed before viewing. The Zoom Cloud recording will not actually start processing until you end the meeting for all. Zoom and Panopto will send an email to the host’s email address when the process is completed.

Your Zoom Cloud recordings are now automatically stored in Panopto, where they are available only to you. You can find your recordings in your Panopto My Folder > Meeting Recordings folder. If you’re recording class meetings, we recommend that you set up a connection between your Zoom Meeting ID and your Canvas class in Panopto. See the next (“extra credit”) step for instructions.

Extra Credit: Step 5: Saving Zoom class recordings to class folders in Panopto

You can also set up Zoom and Panopto to automatically channel particular Zoom class meeting recordings into particular Panopto class folders, thereby automating the process of making your class recordings viewable by the students in that class, and only the students in that class. See our Zoom-to-Panopto: Class Recordings to Class Folder page for instructions.


Addendum 1: How to download and delete Zoom cloud files

Addendum 2: How can I learn more about Zoom?

Last Updated August 18, 2020