Zoom for virtual meetings

Note: Request an account on ZOOM via a ITS Service Desk ticket.

Note: Request ZOOM training using the Request Center

Note: Please review the ZOOM and FERPA compliance


Zoom…So what is Zoom?

Zoom Logo

 

 

 

Zoom is a web-based video conferencing tool used for virtual/online meetings.


Meeting collaboration technologies to consider:

  • Will videoconferencing be needed?
  • Does the coordinator want a copy of the video conference?
  • Is this a phone conference?
  • How many people will be in attendance?
  • Will a large screen monitor be necessary?
  • Will a projector be necessary?
  • Is screen sharing necessary?
  • Will audience participation be necessary?

Zoom Checklist for Event or Meeting [Process 2 days]

Step 1: Set up a Zoom account – [TDX ticket from ITS]

Step 2: Schedule a training session – eLearning ticket

Step 3: Schedule an Event or Meeting in Zoom on your own.


Step 1: How to get a Zoom Account?

Request a Zoom account with ITS

Once the account is created look in your Bellevue College email for an automated email from the Zoom team. The email will provide a URL confirmation link for account activation. Allow 1day


Step 2: How to schedule a Zoom event/meeting training?

Request a Zoom training through Request Center > LMC Equipment Request > Equipment Request > Zoom Meeting [Checkbox]

  • Next, an appointment will be scheduled via where you’ll be trained on how to download the software, use the added Meeting OWL tool, and live demonstration will be held in eLearning D140. Allow 1 day

OR

Start using Zoom today.

  • Login for Bellevue College ZOOM or https://bellevuecollege.zoom.us
  • Use your Bellevue College email and password.
  • Download the Zoom App or use the web based Zoom.
  • Use the Zoom icon to launch the tool.

Step 3: How to schedule an event/meeting?

  1. Find a conference room on campus
  2. From the Bellevue College Main web page, scroll down to Faculty & Staff > Room Scheduling > 25Live Rooms > Scheduling System.
  3. Schedule accordingly. Start the meeting 30 minutes early to test your audio/video and end the meeting 15 minutes after.

Event and Meeting questions

  • Who is attending the meeting/event?
  • What equipment is in the desired room? What equipment will be needed in the desired room? What day is the meeting/event? What time is the meeting/event? What room is the meeting/event?
  • Where will the meeting/event be held?
  • When is the meeting?
  • How long is the meeting?

Record


Step 4: How can I learn more about Zoom?


Step 5: What are the Zoom equipment requirements?

Here are the Zoom System Requirements


Step 6: Is any other equipment needed?

  • Request a Meeting OWL only if there are multiple participants. The OWL is not needed for all Zoom meetings.
  • Multimedia Services has found that the additional use of the Meeting OWL is only helpful with multiple participants.
  • The OWL can be reserved for Meetings through Request Center or purchased by your division.
  • Suggested Meeting rooms for use with the Meeting Owl: D260A, S201 & S301, T205. The OWL will not work in all the classrooms.
  • All OWL requests require a 24 hour notice. You can also check out an OWL for the day. It is a plug and play accessory for your laptop.

Step 7: What is the Meeting OWL?

The Meeting OWL video conferencing camera dynamically captures 360 video and superior audio for a near face-to-face experience engineered for plug & play simplicity. [USB port and power outlet are required.]

The Meeting OWL works best in a meeting room setting versus a classroom setting. The Meeting Owl can be found at Owl Labs.

The Meeting Owl Photo

Meeting OWL Checklist:

Zoom Checklist for Event or Meeting

  1. Zoom Account – Note: Allow 1 day, Date: ___________ Completed: ___________
  2. Training – Note: Allow 1 day, Date: ___________ Completed: ___________
  3. Zoom Account – Note: Allow 1 day, Date: ___________ Completed: ___________

How to get a Zoom Account

  1. TSS Request Ticket

How to schedule a Zoom Training

  1. Request Center Ticket

How to schedule a 25 Live Meeting

  1. Schedule Online

Zoom App

 

eLearning will offer a training session on using Zoom. Use the Request Center to create a ticket and contact Multimedia Specialist Larry Boykin for more information.

Resources:

Watch recorded training sessions

Review Zoom Video tutorials

Register for Live Zoom Training

Last Updated August 12, 2020