Vol. 6 – Friday, Nov. 12

What’s Happening?

Today, BC faculty were invited to activate their accounts as the second phase of our staggered approach to the ctcLink transition.  

Remember–don’t wait! If you wait to activate right before you need to do a time-sensitive activity (e.g., requesting leave or submitting grades), you will not have any buffer to handle challenges that may arise. In-person and virtual ctcLink support is available for faculty and staff now. Support will also be available for students when they are invited to activate their accounts next Wednesday, Nov. 17

Helping Faculty Help Students

BC’s faculty advocate team has created a plan to help faculty support students through the change, which includes: 

  • A student assignment in Canvas that walks students through the process of retrieving their ctcLink IDs (it also includes links to tutorials) 
  • An announcement about the ctcLink transition to read to students or drop into Canvas. 
  • An all-faculty meeting (Nov. 15, 1:30 – 3 p.m.) that will include a demo by Student Services of the student registration process 
  • Info sessions with live walkthroughs of ctcLink faculty functions 
  • A planned assignment for registration 
  • Live Zoom support, email support, and request center ticketing support 
  • Faculty Center Walkthroughs: Nov. 12 at 10 a.m., 12 p.m. and 2 p.m. 
  • Live walkthrough of how to submit grades in ctcLink (dates and times to be announced) 

Faculty advocates are also available daily to walk faculty through setting up their ctcLink accounts and accessing the ctcLink Faculty Center for the first time. There will also be extra support hours when grades are due. Visit the Faculty ctcLink website for resources, hours and links. 

New! Improvements to Class Search

The new-look public class schedule became available Oct. 19. Since then, the Academic Affairs Office has collected feedback from students, faculty, and staff on what they like and what can be improved. Several changes have now been implemented: 

  • CCN and non-CCN courses can now be viewed together by selecting the desired ‘Academic Organization’.
  • Subject is no longer a required field, enabling a more flexible approach to how additional filters are used. 

Feedback will continue to be accepted and appreciated. It is an iterative process. If you see an issue with a course or have feedback, please submit a Request Center ticket.

Consider an ESS Refresher

Still feeling challenged with your timesheet? Consider going through your Canvas classes again. TheES100 HCM Employee Self-Service might offer  you some insights. And, speaking of timesheets, check out the timesheet demonstrations. We’re putting together an FAQ from these sessions to get more information out faster. But don’t forget the ESS refresher! 

Timesheet Demonstrations

Student & Hourly Employee 
Classified Employee 
Approvals for Managers 
Exempt & Faculty Leave Submission

ctcLink & Academic Advising  
Nov. 16 – 1-2 p.m.  
Employee Reimbursements in ctcLink 
Nov. 17 – 3-3:30 pm 

A19 Replacement in ctcLink   
Nov. 17. – 2-2:30 p.m.
Hiring in ctcLink using TAM  
Dec. 6 – 2-3 p.m. 

Visit the ctcLink websitefor more details on trainings.

Employee Emergency Contact Information & Personal Information

Please take this opportunity to update your emergency contact information and direct deposit information – but please do not edit anything else. HR will be updating personal details and you may make edits after Dec. 1. Visit the How Do Isection of the website for how-to guides on updatingemergency contactanddirect deposit information.   

Student Communications

Are you interested in how BC is communicating with students regarding the transition to ctcLink? Go to the student section of the ctcLink website. You’ll be able to read the latest news and communications.

A few things: 

  • P-cards will be activated Monday, Nov.15.
  • Past paystubs are still visible here: https://www.ctc.edu/~bellevue/empearnlv/waci420.html  
  • If you have Finance security question, see our News article here.   
  • There are some areas of ctcLink we aren’t using, such as the vaccination attestation tile or the advisor center for students. If you are unsure, please ask!

Last Updated November 15, 2021