Due to the ongoing COVID-19 situation, the Public Records Office is temporarily closed to in-person business.
You may request public records via email at email@example.com or submit your request using the form below. If you do not have access to email you may call our office and we will take your request verbally. To do this please call (425) 564-2477 and leave us a message with your name and telephone number. A staff member will return your call and assist.
Any public records requests mailed to the office will be considered received by Bellevue College as of the date the physical office re-opens. Public records requests received by email or phone will continue to be received and processed in the normal course.
As a state agency, Bellevue College is subject to the provisions of the Washington state public disclosure laws (RCW 42.56) governing access to public records and will respond accordingly. There may be exemptions to disclosure that may prohibit the college from releasing certain documents. The College will provide a brief explanation for any exemption to disclosure.
How do I make a request?
- Submit a request online or
- Send a written request to us which should include:
- your name, full mailing address, email address and telephone number;
- a detailed description of the requested record(s); and
- Indicate whether you will:
- review records at the college; or
- have paper copies mailed; or
- receive documents mailed via DVD; or
- have documents provided electronically, when appropriate.
- Send your request by:
- Email: firstname.lastname@example.org
- Fax: (425) 564-4187
- Mail to:
3000 Landerholm Cir. SE
Bellevue, WA 98007
Kathi Hutchins, Records Officer
What happens after you receive my request?
Generally, within 5 business days of receiving a request the college will:
- provide copies or provide an estimate of when the records will be available; or
- reply that no responsive documents exist; or
- acknowledge the request and ask for additional clarification(s); or
- provide applicable exemption(s).
Records not exempt may contain personal or other information which may require us to notify affected individual(s) of the request. We may provide affected individual(s) a reasonable opportunity to seek court protection from disclosure.
Are there costs?
Current costs for records are:
- Photocopies: $.15 per page
- Scanning: $.10 per page
- Electronic file upload: $.05 per each four electronic files uploaded
- Transmission of electronic files: $.10 per gigabyte
- Digital storage device: Actual cost
- Envelope for mailing: Actual cost
- Postage/Delivery charge: Actual cost
What are my options if a request is denied?
- Provide a written request for review to the Records Officer.
- The request will be reviewed by the college president or his/her designee.
Exemptions and Limitations
Some records are exempt from public disclosure law. Following are some examples:
- Personal information, i.e., residential address or telephone number of any individual associated with the college.
- Social Security Numbers.
- Mailing lists of employees, volunteers and students to be used for commercial purposes.
- Student education records as provided under FERPA, the Family Educational Rights and Privacy Act.
- Library information about library users.
- Health records.
- ADA disability records.
- All applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant.
- Test questions, scoring keys and other examination data used to administer any examination.
- Data or maps which identify locations of archaeological sites.
- Internal drafts, notes, and recommendations where opinions are expressed or policies are formulated or recommended may be exempt from disclosure until a decision has been made. When a decision has been made, they are public documents.
- Information regarding the infrastructure and security of computer and telecommunications networks to the extent they identify system vulnerabilities.
Last Updated March 26, 2020