Medical Withdrawal and Refund

Conditions and Information

• The medical situation may apply to the student or the student’s family, which includes parents/step-parents, siblings, children, spouse, or domestic partner.
• The college generally does not approve medical withdrawals and refunds for chronic health conditions, or health conditions known to the student at the start of the quarter. The college considers exceptions on a case-by-case basis using the appeal process.
•  A medical withdrawal and refund does not generally meet the definition of an accommodation for a documented disability, but may be approved if an unusual or unexpected situation occurs related to the disability.
• The college generally requires a complete withdrawal from all classes. If you seek an exception to this, please be specific in your appeal and supply documentation that supports this as medically necessary.
• Students approved for a medical withdrawal refund receive an official grade of “W” on their transcripts – no exceptions.
• The college does not approve a medical withdrawal and refund for subsequent quarters for the same or related condition or situation. Exceptions are made on a case-by-case basis using the appeal process.
• Financial aid students, international students, veterans, and other students participating in special aid or support programs should check with those programs prior to requesting a medical withdrawal to avoid eligibility issues and repayment requirements.

How Do I Request a Medical Withdrawal and Refund?

1. All requests for a medical withdrawal and refund are submitted and processed online.
2. Students must also submit the Health Care Provider Verification Form to the health care provider who can document the medical situation.
3. Other documentation may also be submitted, if needed, to provide additional information.

For detailed information about the requirements needed for a medical withdrawal and refund, please refer to college procedure #2450P Official Withdrawal from a Course.