Quarterly Newsletter

Financial Aid Newsletter – Spring 2023

Spring quarter begins April 4, 2023. Please read important information about deadlines, dates, disbursement of your funds, and the steps you must take to ensure a smooth start to the quarter.

Important! Financial Aid processes impacted by our conversion to a new Student Database System (ctcLink)

Bellevue College has transitioned to a new software system called ctcLink which provides better functionality, a secure student portal and expanded self-service options for students. The new system impacts financial aid processes this aid year.

• The coordination between financial aid and student accounts means we only disburse funds once per week each Thursday.
• Your financial aid information cannot be viewed in the previous FA Portal for the 2022-2023 academic year. Please check your status through the Student Center on ctcLink.

Payment of Tuition:

Spring quarter begins April 4, 2023.

• We pay your tuition beginning March 30, 2023:
  • We hold you in your classes if you completed your financial aid file by Feb 1 and are registered. We prioritize review of files for students who met the deadline and are registered for Spring quarter.
  • An F02 hold from Financial Aid may be placed on your account if you met the financial aid file complete deadline of Feb 1 and have registered. (Holds are added weekly until the quarter starts). This hold is a positive hold and indicates that your classes are held and you are not dropped for nonpayment.
  • If you have outstanding documents required, you must submit these by Monday, March 20 or within two business days of request thereafter.
    • Documents can be brought to campus Monday through Friday, submitted by mail to the college or by using our online document upload site. (Note: We do not have in-person service hours on Thursdays but the dropbox is available)
  • Enrollment Services also holds you in your classes if you obtained a deferment on payment of tuition (This may include Workforce Education, Veterans, Scholarship recipients, etc ).
    • To avoid being dropped from classes for non-payment, check with the department you are working with to confirm your deferment status.
• If your aid does not cover the full cost of tuition, you must pay the balance by April 10.

Refund Disbursements:

• We assume full-time enrollment. If you do not plan to register full time (12+ credits), please submit an online Change of Enrollment form by March 17 to avoid delays in disbursing your aid.
• Refund disbursements begin on March 30 (your disbursement date may differ) by the BankMobile disbursement preference you selected.
  • If you expect to receive a check by mail, please make sure your address is up to date at Update Contact Information.
  • Want to change your disbursement method?  Visit the BankMobile web site

Confirmation of Academic Progress:

For continuing students, we check prior quarter grades before we disburse Spring aid. Check your BC email for notification regarding your financial aid status and eligibility based on your prior quarter grades.

**Federal regulations require us to address grades regardless of circumstances affecting our campus.  During these uncertain times, we recognize that some students may be less successful for a variety of reasons.  If you are notified that you have lost your financial aid, you may follow the appeal process outlined below.**

• Review Satisfactory Academic Progress requirements.
• If your aid is canceled but you experienced a hardship or a mitigating circumstance, please file an appeal and ask for reinstatement of your aid.
  • File your appeal by Tuesday, April 4 if you plan to attend Spring quarter.
  • Submit an appeal online.
  • We hold you in your classes until we review your appeal if your appeal is submitted by Tuesday, April 4.

Pell Repayment Date:

You must finalize your schedule by the Pell Repayment Date, which is April 17 for Spring quarter. Please read our policies regarding adding and dropping classes.

Reminder:

If you plan to attend Summer 2023 or beyond, make sure you have completed your FAFSA (Free Application for Federal Student Aid) or WASFA (Washington Application for State Financial Aid) for 2023-2024.  Your file must be completed by the date below for the quarter you plan to start:

2023-2024 deadlines:

Summer 2023: Apr. 1, 2023
Fall 2023: June 1, 2023
Winter 2024: Nov. 1, 2023
Spring 2024: Feb. 1, 2024

Thank you and enjoy your studies!

BC Financial Aid Office